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Safety Administration Assistant

2 months ago

Birmingham, United Kingdom Birmingham City Football Club Full time

**Department**:Safety & Stewarding

**Term**: 6-Fixed Term, Part Time

**Location**:St Andrew’s Stadium, Birmingham, B9 4RL

**Hours of work**:3 days per week - 22.5hrs plus Matchdays

A fantastic opportunity has arisen for a Safety Administration Assistant to join our Safety & Stewarding department to facilitate all administration & organisational needs of the Safety & Stewarding team.Based at St. Andrews Trillion Trophy Stadium, Birmingham, we are looking for a highly motivated, organised and resilient individual with excellent administration and IT skills.

**JOB DESCRIPTION**

**CORE RESPONSIBILITIES**
- Provide secretarial & administrative support to the safety officer.
- Prepare reports, presentations and maintain databases.
- Co-ordinate meetings, dealing with correspondence, processing related invoices.
- Attend meetings, take minutes and distribute/follow up actions with attendees.
- Liaise with staff on non-safety issues such as staff passes, contracts, attendance, pay queries.
- Submit wages to payroll.
- Oversee stewards agreements in conjunction with HR.
- Organise text message system to arrange steward’s attendance for each game.
- Recruitment of stewards - Assist with administration and relevant systems.
- Wristband allocation for matches.
- Deal with any issues arising from Stewards match day documents.
- Undertaking risk assessments.
- Maintaining policies and procedures and updating when necessary.
- Conduct Site visits/audits.
- Liaise with Safety Advisor.
- To ensure adherence to safety policies at the Training Ground.
- To liaise with Training Ground staff on queries.
- Produce statistics and reports.
- Maintain and update databases relating to monthly reports and accident statistics.
- Maintain regular and effective communication with internal colleagues.
- Prepare data for inclusion in management reports.
- Any other duties as deemed necessary by your Line Manager or Head of Department.

**PERSON SPECIFICATION**

**Education/Qualifications**

**Essential**
- A good standard of Education
- Fluent in English Language
- Full and clean UK driving licence

**Desirable**
- Professional qualifications in Health and Safety/Environmental systems
- GCSE in English Language

**Skills & Abilities**

**Essential**
- Ability to plan, prioritise and organise work load effectively, managing multiple tasks and working to tight deadlines
- Must possess excellent office and administration skills
- Must possess excellent IT skills including Microsoft Office (Word, Excel and Powerpoint)
- Displays a high level of English grammar and written skills
- Ability to review, evaluate and streamline existing services and procedures
- Ability to write risk assessments
- Systems Management knowledge
- Ability to organise and administer events
- Ability to establish and maintain good working relationships

**Desirable**
- Project and programme management experience - experience of taking ownership of small projects and seeing them through to completion
- Minute taking skills
- Knowledge of working in a Health & Safety environment

**Personal Requirements**
- Must adhere to confidentiality and data protection procedures at all times
- Able to work autonomously and on own initiative
- A hands-on approach and strong work ethic is a must
- Enthusiastic, self-motivated, flexible and proactive approach to workload
- Highly resilient in challenging situations
- Flexible and willingness to learn
- Receptive to constructive criticism and uses information positively in order to improve on personal development
- Flexibility with working hours required to meet demands of the role
- Applicants must be eligible to live and work in the UK.

**Job Types**: Part-time, Fixed term contract
Contract length: 6 months
Part-time hours: 22.5 per week

Ability to commute/relocate:

- Birmingham, B9 4RL: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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