Property and Compliance Administrator
6 days ago
**Role Overview**
We have an opportunity to join a well-established, successful and busy team. The Property and Compliance Administrator’s main responsibility will be overseeing and managing compliance and Anti-Money Laundering (AML) documents for all property files and purchasers.
The Property and Compliance Administrator’s other duties will include, providing overall professional administrative support to the Glasgow town residential team. This involves dealing with telephone queries, arranging viewings, logging property and buyer details, typing reports, brochures and correspondence
**Team Overview**
Savills culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people. This is evidenced by our wellbeing offer, our capability to facilitate flexible working and our support to enjoy a healthy work life balance.
The Glasgow town residential team comprises 2 Directors, 2 Associate Directors, 1 Associate, 1 Estate Agent, 3 Administrators as well as a number of viewing agents.
**Key Responsibilities of the Role**
- Providing full administrative support and PA responsibilities to the designated team
- Ensuring that files adhere to compliance and AML regulations
- Diary management including internal and external meetings and viewing agents diaries
- Social Media - Advertising on Facebook and Instagram
- Filing online and offline, photocopying and scanning various documents
- Responsible for the departments property keys and preparing completion gifts on settlement
- Raising invoices, fee share allocation using Reapit (in-house database), managing disbursements and updating billing sheets accordingly
- Updating and/or producing schedules, spreadsheets, presentations, reports, pitches and correspondence
- Book photography, floor plans and liaise with relevant companies
- Taking enquiries on the phone, speaking to applicants/clients, arranging viewings
- Meeting and greeting visitors to the office, registering applicants if required
- Uploading and management of properties on in-house database and websites
- Assisting in the production of sales particulars
- Assisting the sales team with their general duties
- Maintaining a high level of professionalism when dealing with clients and colleagues
- Assisting with booking, organising and collating local weekly advertising / booking and collating national advertising where necessary
- Provide holiday and absence cover
- Keeping marketing materials up to date for office displays, direct mail campaigns and pitch materials
- Provide assistance to team members wherever possible
- Exercise confidentiality and discretion at all times
- Be proactive to be able to complete work required
- Assist our Marketing department for team marketing initiatives
**Skills, Knowledge and Experience**
- Experience in a similar role desirable but not essential
- Intermediate/Advanced Microsoft Office skills (incl. PowerPoint)
- Fast and accurate copy typing
- Excellent verbal and written communication skills, including a pleasant telephone manner
- Must understand the principles and practice of client care
- Ability to work in a team and understand team dynamics
- Strong proof reading and attention to detail skills
- Previous property sales or lettings experience is helpful but not essential
- A flexible approach to work and a positive attitude
- Using initiative to ensure all necessary takes are in hand
- Proactive attitude and ability to multitask and to work accurately and effectively under pressure
**Assessment applicants can expect during selection**
- 2 stage interview
- Personality Profile
-
Property Administrator
7 months ago
Glasgow, United Kingdom Ivy Property Ltd Full timeIvy Property are recruitingWe are looking for a Property Administrator in a busy and established west end estate agency and letting company. The required duties will include sending out home reports and answering questions regarding sales and letting properties. We pride ourselves on customer service being our priority and we have a history of providing a...
-
Sales & Compliance Administrator
7 months ago
Glasgow, United Kingdom Rettie and Co. Full time**Key details**: **Job Title**:Sales & Compliance Administrator **Location**: Newton Mearns **Department**: Sales **Work Contract**: Permanent, 35 hours per week **Days & Hours**: Monday 09:00-17:30, Tuesday 09:00-17:30, Wednesday Day Off, Thursday 10:00-19:00, Friday 09:00-17:30 and Saturday 09:00-13:30 **About the role**: When you join Rettie you'll...
-
Sales & Compliance Administrator
7 months ago
Glasgow, United Kingdom Rettie and Co. Full time**Key details**: **Job Title**:Sales & Compliance Administrator **Location**: Newton Mearns **Department**: Sales **Work Contract**: Permanent, 35 hours per week **Days & Hours**: Monday 09:00-17:30, Tuesday 09:00-17:30, Wednesday Day Off, Thursday 10:00-19:00, Friday 09:00-17:30 and Saturday on a rota **About the role**: When you join Rettie you'll...
-
Property and Compliance Administrator
8 months ago
Glasgow, United Kingdom Savills Full time**Role Overview** Other duties will include, providing professional administrative support to the Glasgow Residential team. This involves dealing with telephone queries, arranging viewings, logging property and buyer details, typing reports, invoicing, brochures and correspondence. **Key Responsibilities** - Primarily to undertake anti-money laundering ID...
-
Property Administrator
5 days ago
Glasgow, United Kingdom Scottish Property Jobs Full time**_A great opportunity for experienced Administrators to join a leading Property Management company in Glasgow!_** This busy and fast paced support role will involve assisting a team of Property Managers to coordinate repairs and maintenance at property developments across Glasgow and the West of Scotland - liaising with clients, contractors and colleagues...
-
Sales & Compliance Administrator
7 months ago
Glasgow, United Kingdom Rettie and Co. Full time**Key details**: **Job Title**:Sales & Compliance Administrator **Location**: Shawlands **Department**: Sales **Work Contract**: Permanent, 37.5 hours per week **Days & Hours**: Week 1 (Monday 09:00-17:30, Tuesday 09:00-17:30, Wednesday 09:00-17:30, Thursday 10:30-19:00 and Friday 09:00-17:30) and week 2 (Monday 09:00-17:30, Tuesday 09:00-17:30, Wednesday...
-
Property and Compliance Administrator
8 months ago
Glasgow, United Kingdom Savills Full time**Role Overview** Other duties will include, providing professional administrative support to the Glasgow Residential team. This involves dealing with telephone queries, arranging viewings, logging property and buyer details, typing reports, invoicing, brochures and correspondence. **Key Responsibilities** - Primarily to undertake anti-money laundering ID...
-
Property Administrator
7 months ago
Glasgow, United Kingdom Anderson Knight Full timeAnderson Knight is looking for a Property Administrator for one of our clients based in Glasgow City Centre on a full-time permanent basis. **Responsibilities**: - **Lease Administration**: Manage lease agreements, including preparation, renewal, and termination processes. - **Tenant Relations**: Act as a point of contact for tenant inquiries, requests,...
-
Glasgow, United Kingdom Property Personnel Full timeProperty Management Assistant Roehampton £30k Our client is a multi-award-winning private developer, owner and operator of bespoke high-end residential properties with interests in the UK, primarily in SW London, and internationally.As the Property Management Assistant, you will be working closely with the property & refurbishment manager and be responsible...
-
Sales & Administrative Assistant in The Property
7 months ago
Glasgow, United Kingdom Let Property Sales & Management Full timeAre you looking to work in a start-up environment with one of the UK’s fastest growing property companies? We need an administrative assistant to help our team manage the day-to-day of converting property sales. We are looking for someone that is: - Enthusiastic - Organised - Driven **Experience required**: You do not necessarily need a degree or...
-
Sales & Administrative Assistant in The Property
7 months ago
Glasgow, United Kingdom Let Property Sales & Management Full timeAre you looking to work in a start-up environment with one of the UK’s fastest growing property companies? We need an administrative assistant to help our team manage the day-to-day of converting property sales and building relationships with our clients. We are looking for someone that is: - Enthusiastic - Organised - Driven - Personable **Experience...
-
Compliance Administrator
1 week ago
Glasgow, United Kingdom Cedar Careers Ltd Full timeAre you an experienced Administrator seeking a new challenge with a growing business? We are delighted to be working with one of Glasgow's growing fit-out and facilities management businesses as they look to add strength to their electrical compliance team. This Administrative position will fulfil a key role in maintaining and developing the existing high...
-
Glasgow, United Kingdom Let Property Sales & Management Full timeAre you looking to work in a start-up environment with one of the UK’s fastest growing property companies? We need an administrative assistant to help our team manage the day-to-day of converting property sales. We are looking for someone that is: - Enthusiastic - Organised - Driven **Experience required**: You do not necessarily need a degree or...
-
Maintenance Administrator
5 days ago
Glasgow, United Kingdom Onsite Property Management Full timeWe are looking Maintenance Administrator to join our property management and lettings team located in Glasgow city centre. As a successful and highly reputable business, we thrive in providing a top-class service to our customers and as such we are looking for a strong administrator / communicator, someone who can think on their feet, offer great attention...
-
Head of Property Administration
3 weeks ago
Glasgow, Glasgow City, United Kingdom Bennett and Game Recruitment LTD Full timeWe are seeking a highly organized and efficient Head of Property Administration to join Bennett and Game Recruitment LTD in Glasgow. This role is ideal for individuals with prior experience in property administration and a passion for delivering exceptional results.The estimated salary for this role is up to £35,000, including a £4,500 car allowance and...
-
Credit Control Administrator
3 days ago
Glasgow, United Kingdom Scottish Property Jobs Full time_**An excellent opportunity to join a leading Property Management company in Glasgow working as part of their Credit Control Team!**_ This varied **Admin support role** will involve working in a friendly department of the business carrying out credit control tasks in relation to outstanding payments in relation to property management services. Based in a...
-
Property Administrator
1 week ago
Glasgow, United Kingdom Jenson Fisher Consulting Ltd Full timeJenson Fisher are currently recruiting a Property Administrator for a City Centre based Client. Key Responsibilities will include: - First point of contact for customer enquiries. - Liasing with Property Managers to resolve queries quickly. - Managing a high volume of correspondence. - Building and maintaining relationships with customers and contacts. -...
-
Compliance Administrator
1 month ago
Glasgow, Glasgow City, United Kingdom Bield Housing and Care Full timeBield Housing and Care seeks a Compliance Administrator to join their team in Glasgow. This role is ideal for those who enjoy working with asset management systems, scheduling appointments, and issuing tenant correspondence.About the RoleThe Compliance Administrator will be responsible for administering all service and compliance contracts on Bield's Asset...
-
Compliance Administrator
1 day ago
Glasgow, United Kingdom Office Angels Full timeThe role - Compliance Administrator Location - Glasgow City Centre (1 x day per week WFH) Salary - £24k per annum Hours - 9am to 5.30pm Mon-Fri Office Angels have an immediately available role with our client for a Compliance Administrator to support with all aspects of Health & Safety. This role will be based in our client's modern?and?prestigious property...
-
Property Administrator
5 days ago
Glasgow, United Kingdom Jenson Fisher Consulting Ltd Full time**Jenson Fisher** are currently recruiting an experienced Property Administrator for their Glasgow City Centre based Client. Key Responsibilities will include: To support a team of Property managers who have an allocated portfolio of buildings, providing efficient and accurate administrative and day to day property management. **Key Responsibilities**: - To...