Personal Assistant to Managing Director

3 weeks ago

Nottingham, United Kingdom Qube Total Solutions Ltd Full time

**About Us**:
Formed in 2003, QTS UK proudly operates from it’s 50,000 sqr ft factory and warehouse facilities in the UK.

QTS is now the leading UK Manufacture and supplier of wire-mesh solutions, assisting trade customers globally, proudly deliverying in the UK & Europe to warehousing, distribution, logistics, retail and security industries via 350+ reoccurring trade customers.

Supported by in-house, design and experienced technical sales teams, QTS supports its customer on projects of all sizes, with a clear Consult, Design, Produce approach.

Ongoing substantial investments ensure QTS remains ahead of the curve, continually increasing capacity, improving quality, product range, service and efficiencies to our growing loyal customer base.

QTS has built upon the great success of its flexible range of easySHELF Wire-Mesh Decks, with the growing popularity of rackGUARDIAN Anti-Collapse Mesh and storGUARD Mesh Partitions & Secure Cages.

**The Role**:
We are currently looking for a PA to the Managing Director/ Sales Admin Support to join our family feel team. We are looking for someone with self drive, razor sharp focus and organisation skills, who leads by example and takes a proactive, hands-on approach to ensure the success of the team by taking on direct involvement with all related business activities.

The PA to the Managing Director/ Sales Admin Support reports to the Managing Director and will need to possess great communication skills, with the ability to simultaneously manage multiple tasks with great efficiency and proactively manage expectations of all relevant stakeholders.

You will provide day to day support and carry out administration tasks on behalf of the Managing Director, to enable them to spend maximum time on strategic tasks. When not supporting the Managing Director, you will provide admin support to the sales team, as and when required.

Reporting To: Managing Director

**Main Duties**:
The specific responsibilities for the PA to the Managing Director/ Sales Admin Support are detailed below:

- Proactively seek ways to help the Managing Director be more efficient with their time
- Act as the first point of contact for the Managing Director; dealing with correspondence and phone calls
- Proactive management of the day-to-day requirements of the Managing Director, including but not limited to; their diary management, daily itinerary, meeting agendas, meeting preparation and event coordination
- Manage diaries and organise meetings and appointments along with controlling access to the Managing Director
- Book and arrange meeting rooms, travel, transport and accommodation
- Organise events, meetings and conferences to ensure the Managing Director is fully prepared including the creation of agendas, reports, presentations, and handouts
- Ensure that the Managing Director is reminded of and supported with any important tasks and deadlines
- Manage, collate and produce key reports and summaries using departmental information
- Provide support to the Managing Director to meet internal and external targets and deadlines
- Manage the Managing Directors company card, authorisations, collation of receipts and reconciliation
- Support the Managing Director with People related tasks including the management of their HR Toolkit, return to work processes, probation reviews and absences, holiday taken, booked and remaining for the business
- Occasional travel may be required for this role for the purpose of meetings or events, at the direction of the Managing Director
- Key link between the Managing Director and other departments ensuring any issues are raised in a timely and efficient manner, supporting where required
- Any other reasonable tasks required relating to the role of PA to the Managing Director/ Sales Admin Support
- Act as the first point of contact for the Managing Director; dealing with correspondence and phone calls
- Provide support to the sales team with admin tasks as required, such as raising quotes and providing relevant reports

**Skills, Knowledge & Experience**:

- Ability to take ownership & demonstrate required values and behaviours
- Experience in business analysis, writing reports, producing summaries and document control
- Previous relevant experience
- Excellent IT and typing skills
- Microsoft 365 experience and skills
- Excellent interpersonal skills
- Excellent organisation, time management and problem solving skills
- Meeting/event support and management experience
- Ability to self-motivate against demanding targets and tight deadlines.
- Ability to work under pressure.
- The ability to work closely with others is imperative, requiring team participation to achieve the agreed objectives.
- Self-motivated and proactive individual, with the flexibility to deal with individual and team behaviours, you should be able to motivate others with your advice and experience.
- Initiative and strong communication skills.
- Understands and promotes QTS core and employee val

  • Personal Assistant

    2 months ago

    Nottingham, United Kingdom Personal Health Budget - Private Full time

    **Reliable, flexible and caring Personal Assistant required to support me in my home in Nottingham**. I have an opening to join our small established care team on a part-time basis to provide one to one care. **Duties & responsibilities** - Personal care - Physio - Medication - Domestic duties - Social - Driving (automatic) - Helping with my dog - Plus...

  • Personal Assistant to Director with Bookkeeping

    2 days ago

    Nottingham, United Kingdom Day Nursery & other businesses Full time

    **About us** Our work environment includes: - Office setting - Food provided - Growth opportunities - On-the-job training - Relaxed atmosphere - Regular social events - Safe work environment **Responsibilities**: - Manage the Director's calendar and schedule meetings. - Provide administrative support to the Director. - bookkeeping support - Handle...

  • Personal Assistant

    2 months ago

    Nottingham, United Kingdom Talent Catch Full time

    As we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...

  • Personal Assistant

    1 month ago

    Nottingham, United Kingdom Talent Catch Full time

    As we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...

  • Personal Assistant

    2 months ago

    Nottingham, United Kingdom Talent Catch Full time

    As we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...

  • Personal Assistant

    2 months ago

    Nottingham, United Kingdom Talent Catch Full time

    As we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...

  • Personal Assistant

    1 week ago

    Nottingham, United Kingdom Talent Catch Full time

    As we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...

  • Personal Assistant

    1 week ago

    Nottingham, United Kingdom Talent Catch Full time

    As we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...

  • Personal Assistant to Director

    1 week ago

    Nottingham, United Kingdom Driver and Vehicle Standards Agency Full time

    **Details**: **Reference number**: - 269133**Salary**: - £26,780**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - Strategy and Policy, Finance and Enforcement.**Type of role**: - Administration / Corporate Support - Secretarial**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs...

  • Personal Assistant to Director

    2 weeks ago

    Nottingham, United Kingdom Driver and Vehicle Standards Agency Full time

    **Details**: **Reference number**: - 274591**Salary**: - £26,780- This is a part time/job share post working Wednesday - Friday 22.2 hours per week**Job grade**: - Executive Officer**Contract type**: - Fixed Term - Loan**Length of employment**: - 2 years**Business area**: - Operations**Type of role**: - Administration / Corporate Support -...

  • Personal Assistant

    1 week ago

    Nottingham, United Kingdom NHS Personal Health Budget - Private Full time

    I am a male living at home in the Nottingham area with my wife and our dog. I am looking for a carer to support me on 2 - 3 shifts per week to provide one to one care. I have spinal cord injury which means I require assistance with all aspects of daily living, including all personal care and the administration of medication, as well as social and domestic...

  • Personal Assistant

    5 days ago

    Nottingham, United Kingdom Boots Full time

    Summary Job Reference: - 217177BR Nottingham Support Office Permanent Full-time **Personal Assistant to Business Unit Directors for General Merchandise and Consumer Health, Head of Seasonal and Supplier Strategy, Head of Go To Market** **Closing Date: 10th November 2023** This is an exciting opportunity, providing support to the Business Unit Director...

  • Personal Assistant

    3 days ago

    Nottingham, United Kingdom Boots Full time

    Job Reference: 197922BR Nottingham Support Office Permanent Full-time **Personal Assistant to Business Unit Directors for General Merchandise and Consumer Health, Head of Seasonal and Supplier Strategy, Head of Go To Market** **Closing Date: Wednesday 1st March** This is an exciting opportunity, providing support to the Business Unit Director - General...

  • Personal Assistant

    1 week ago

    Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    An exciting opportunity has arisen for a 12 month Fixed Term Contract Personal Assistant within the Community Health Services Directorate. This role requires an experienced Administrator/Personal Assistant who can co-ordinate and support the work of the Area Manager and other Senior Management Team staff and be able to demonstrate flexibility/ adaptability...

  • Personal Assistant

    2 months ago

    Nottingham, United Kingdom JT Recruit Full time

    Date Posted:February 20th 2024 - Job Reference:Maxine - TypeLeading to Permanent - LocationNG2 - Salary & Package£14.41 Our Client a Local Authority based in Nottingham (NG2) is after a Personal Assistant who can provide comprehensive secretarial and administrative support to the service directors. **_ Key Responsibilities:_** - To provide a comprehensive...

  • Personal Assistant

    2 months ago

    Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    We are seeking an enthusiastic individual to join our dynamic and forward thinking friendly Secretarial team. You will be providing day to day secretarial and admin support to the Operational Managers, Service managers and the Managerial and Strategic lead for EIP within the Adult Mental Health Directorate. You should have excellent communication,...

  • Personal Assistant to Director

    1 week ago

    Nottingham, United Kingdom Adecco Full time

    **Our client is currently on the look out for an experienced PA to join a team in Nottingham City Centre!** **Main responsibilities** - Monitor administrative systems to ensure that the processes and practices meet the support needs of the director. - Co-ordinate and develop effective flows of communication between the executive management team,board...

  • Personal Assistant to Director

    2 months ago

    Nottingham, United Kingdom Adecco UK Full time

    **Our client is currently on the look out for an experienced PA to join a team in Nottingham City Centre!** **Main responsibilities** - Monitor administrative systems to ensure that the processes and practices meet the support needs of the director. - Co-ordinate and develop effective flows of communication between the executive management team,board...

  • Personal Assistant to Director

    3 days ago

    Nottingham, United Kingdom Adecco UK Full time

    **Our client is currently on the look out for an experienced PA to join a team in Nottingham City Centre!** **Main responsibilities** - Monitor administrative systems to ensure that the processes and practices meet the support needs of the director. - Co-ordinate and develop effective flows of communication between the executive management team,board...

  • Personal Assistant

    2 months ago

    Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    We are seeking an enthusiastic individual to join our dynamic and forward thinking friendly administration team. You will be providing day to day secretarial and admin support to the Leadership Team, Operational Managers and Service Managers within the Adult Mental Health Directorate. You should have excellent communication, organisational and time...