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Personal Assistant to Director

4 months ago

Nottingham, United Kingdom Driver and Vehicle Standards Agency Full time

**Details**:
**Reference number**:

- 274591**Salary**:

- £26,780- This is a part time/job share post working Wednesday - Friday 22.2 hours per week**Job grade**:

- Executive Officer**Contract type**:

- Fixed Term
- Loan**Length of employment**:

- 2 years**Business area**:

- Operations**Type of role**:

- Administration / Corporate Support
- Operational Delivery
- Project Delivery**Working pattern**:

- Flexible working, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This role can be based from Swansea, Nottingham, Bristol, or Newcastle or ‘any DVSA location in the UK’ as applicable) where your presence at this location will form part of the working arrangements agreed with you. We operate a hybrid working model that allows you to work between home and office locations, giving you greater flexibility about where and when you work.About the job

**Job summary**:
**_To find out more about how we champion diversity and inclusion in the workplace and making DVSA a great place to work _**_visit our Careers website_**_._**

Are you someone who has experience of organising your own work and the priorities of others, methodically and at pace?

Can you effectively manage several conflicting priorities to meet tight deadlines?

Do you have excellent organisational skills?

If so, then this is the role for you We are looking for an enthusiastic and motivated individual to join us here within the DVSA.

So please apply We can’t wait to hear from you

**Job description**:
To deliver a high quality professional administrative service to the Director. The role involves close working with Executive Directors and Senior Management from DVSA, DfT and its agencies, other Government Departments and external suppliers. It is a demanding, varied and interesting role and requires someone who is flexible and responsive. They must possess integrity and understand the need for, and exercise discretion and confidentiality.

Responsibilities will include, but are not limited to:

- Pro-active management of Director’s diary and travel arrangements. Maintain free space in the diary to read papers, manage actions and responses that need to be addressed. Manage priorities and clashes.
- Meet regularly with Director to discuss diary, agree priorities and monitor workload.
- Identify and monitor actions, ensure updates are sought and documented prior to committees or as required. Draw the Director’s attention to any outstanding actions either on themselves or members of their team.
- Pro-active use of Teams teleconferencing where possible to reduce travel and time commitments.
- Preparation of papers in advance of meetings as required, ensure that all minutes, papers and correspondence are available for meetings at least twenty-four hours in advance.
- Develop and maintain effective administrative processes.
- File management, set up and maintain folders on shared drives, collaborative workspaces (eg Sharepoint) and organise access to files and folders.

**Person specification**:
**About you**

Organisational skills are imperative to allow you to prioritise work efficiently and successfully work to deadlines, whilst being able to work flexibly and proactively. You will also have experience of using and a confident user of Microsoft Office suite.

Note to current Civil Servants: If your current department do not agree to a loan, you will still be offered an appointment on a fixed-term basis but please be aware that if you are not able to return to your previous post this could result in redundancy from the Civil Service on the conclusion of your appointment. Please contact us if you would like more information.

**About Us**

The Driver and Vehicle Standards Agency (DVSA) helps everyone stay safe on Britain's roads.

We do this by helping people through a lifetime of safe driving, helping them keep their vehicles safe to drive, and protecting them from unsafe drivers and vehicles.

Our work affects millions of people and thousands of businesses. Most importantly, our work saves lives.

We're an innovative organisation that values professional expertise. We invest in our people and champion inclusive and diverse teams. And we make sure colleagues have the skills to meet the needs of Britain’s road users.

If you would like to read more about the great opportunities and benefits of working at DVSA visit our Careers website.

Diversity: Our vision is to support and develop everyone who chooses to work for us. We care deeply about diversity and equality. And we create a positive culture that’s friendly, welcoming, respectful and full of opportunities for professional and personal development.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Working Together
- Delivering at Pace

**Benefits**:
Being part of our brilliant Civil Service means you will have access to a wide