HR Administator

4 weeks ago

Bury St Edmunds, United Kingdom Mizkan Full time

**Job Title**: HR Administrator
**Reports To**: HR & Development Manager - Bury Site

**Summary**:

- To provide first line support for HR & Development across site. Ensuring relevant systems are up to date and accurate at all times.
- Administrative support to Bury HR Team, for employee correspondence, ER cases and training. With additional support to site Health & Safety and Compliance Trainer
- Support the wider HR team to ensure all policies and processes are documented and updated when required
- Support with ad-hoc projects

**Overview of role**:
HR
- Support the site's Absence and Attendance Management and report on site attendance and KPI's as required. Where appropriate advice and support with the implementation of procedures including all documentation on Absence Management.
- Support all aspects of HR record keeping to required
- Daily interface with line managers, guiding and advising them accordingly, specifically on any employee relation matters.
- Provide support for the recruitment process from placing adverts through to day one, as required
- Challenge the status quo and drive improvements for the site HR functionality and key stakeholders.
- Ensuring GDPR compliance with HR records electronic and paper relating to Bury based employees including: employee changes contractual and other; recruitment; starter and leaver processing, HRIS input, contract administration, locker, uniform, PPE and IT checks; letters and other records, ensure that all employee data held in the systems as well as on the employee HR file is accurate and up to date. Processing changes to employment records and leavers promptly, ensuring other key stakeholders are aware of changes in the business.
- Provide administration support for ER cases, sending invite letters, updates and outcome letters following guidance from the wider HR team. Lead and support on lower-level ER cases in the business and act as a note taker when required at complex ER meetings.
- Ensure ER records in the HR system are maintained and that reports regarding ER issues are produced for the wider HR team.
- Provide support for the co-ordination of the starters, movers, and leavers processes. Complete new starter one month meetings and exit interviews for joiners and leavers.
- Support the deployment of company policies and procedures maintaining legal compliance.
- Supporting the HR Advisor with managing scheduling of Occupational Health & Physio appointments as advised, supporting associated communications and reports.
- Manages professional and timely induction and related onboarding activity along with supporting additional training (see below)
- Ensures professional and appropriate support to the site leadership team and HR team regarding site visits, hospitality and PPE as directed by the HRA.
- Provided professional admin support to the day to day running of the department ( Raising purchase orders, maintaining fire registers, daily post activities)
- Ensuring effective communications within HR and the site including issues All Bury communications as delegated and ensuring also copied on noticeboards which are kept updated regularly; administration support for briefing and the employee reward and recognition awards.
- Support other duties and projects as may be delegated e.g. EES, Charity, Christmas activities and other site events.
- Support the general HR & Development function and cover other support roles in HR when needed.

Skills, Knowledge, Experience Essential or Desirable
CIPD/Degree Qualified or working towards Certificate in HR D
Train the trainer D
At least 2 years' experience in HR and/or Training E
Experience of employee related matters and excellent knowledge of HR Policies, best practices and up to date employment legislation
E

Understand confidentiality and personal integrity when dealing with sensitive employee data and information. E
High performance coaching D
Experience of working in a unionised enviroment D
Competent communicator at all levels, approachable, diplomatic and a good mediator E
Highly effective planning and organization capabilities E
Able to work on own initiative within agreed parameters E
Exceptional attention to detail and accuracy E
Team player with the ability to interact and build rapport with managers and and employees at all levels or the organisation.
E

Competent in Microsoft Office (Word, Excel, PowerPoint) ideally to an advanced level E
Knowledge of HR & LMS Systems and has the ability to learn new systems quickly. D

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