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Facilities Coordinator
4 months ago
**JOB DESCRIPTION**
**Job Title **Facilities Co-Ordinator
**Business Sector **FMOL
**Location **Coventry
**Reporting to**:Contract Manager
**Hours**:Mon - Fri (40 hours a week)
**Purpose of the Job**
- To deliver the end-to-end management of site and any attending sub-contractors
- Ensure all CBRE QHSE procedures are followed.
- Ensure Site Statutory Compliance of 100%.
**Key Responsibilities Customer**
- Ensure that a work order is in place for all jobs completed by the site team prior to work commencing.
- Attend daily/weekly/monthly meetings as formally agreed and requested.
- Mange day to day customer relationship with site team
- Ensure any requests change to site scope & services are communicated to the Contact Manager.
- Help prepare any quotes for additional subcontractor works & upload any quotes to Web Quote for Client Approval.
- Help organise any approved additional extra works with the sub-contractors up to £30k (>£30k classified as project)
- Identify other opportunities and inform Contract Manager.
**QHSE & Compliance**
- Ensure site team follow all QHSE procedures; including provision, use & inspection of PPE.
- Ensure all eLogbook’s are up to date and audit ready.
- Ensure OP61 (Client review) & OP63 (Contractor Checklist) are completed monthly.
- Ensure dynamic risk assessments are completed for jobs that are not covered by CBRE site risk assessments.
- Escalate if requested to do work outside of agreed site scope.
- Toolbox talks - monthly briefing complete and team sign off uploaded to eLogbook’s.
- Safety spotlights - ensure team complete these.
- Hazard reporting - ensure team submit 1 / wk per person with timesheet.
- QHSE & AGM audits - all actions to be completed within timeframes.
- Incident and Accident reporting.
**People**
- Manage site team to ensure appropriate site cover & escalate if necessary. Including Engineer holiday approval, sickness reporting, etc.
- Obtain customer approval for all Engineer & FC overtime and ensure it is charged back e.g. staying late, assistance with shutdowns and extra works
- Engineer Timesheets - authorize and ensure submitted to helpdesk by 09.00 Monday morning along with hazards.
- First point of contact for any Engineer pays issues - coach Engineers to check timesheet submissions first and the contact the helpdesk.
- Complete monthly 1:1s with team, manage non-performance of site team, recognise good performance & share success stories.
- Ensure all Engineer induction & ongoing QHSE & functional Training is up to date with CBRE training Matrix. Assign training in Talent Coach and ensure that it is completed.
- Log any innovations and improvements.
- Recruitment - support Contract Manager with recruitment process.
- Induction: Customer Site and CBRE inductions including completion of induction checklist for both permanent and Agency staff.
- CBRE - Attend Contract Manager, FC & all hands meetings / calls.
**Subcontractors**
- Request RAMS from subcontractors 2 weeks before due visit date and submit onto system for approval at least 48 hours before service visit.
- Notify all subcontractors of their planned visit dates in conjunction with the CBRE OP18 document, and as agreed with the Contract Manager.
- Ensure that all subcontractor logbooks are compliant with CBRE / Client procedures and demonstrate this at sub-contractor logbook audits.
- Read all subcontractor worksheets and escalate any issues with Contractor Manager
- Liaise with sub-contractors on any reported defects
- Ensure that sub-contractors have been monitored as per CBRE procedures (OP63, BRR)
**The above is a guideline to the role and is not intended to be fully inclusive or exclusive of the duties required.**
**Qualifications**:
- Formal relevant C&G or equivalent qualification
- Minimum of 2 years’ supervisory experience
- H&S knowledge would be Advantageous
**Accountabilities**
1. Reporting to Contract Manager
2. Accountable day-to-day to the relevant client contacts
3. Responsibility to ensure Site Compliance and QHSE procedures adhered to
4. Line management responsibility for all relevant sub-contractors
**Job Types**: Full-time, Permanent
**Salary**: Up to £27,000.00 per year
**Benefits**:
- Company pension
- Employee discount
- On-site parking
- Referral programme
**Experience**:
- Supervisory: 3 years (required)
Work Location: In person