Regulatory Services Administrator

6 months ago

Manchester, United Kingdom Manchester United Full time

**Regulatory Services Administrator - 12- month Maternity Cover**

**Location: Manchester**

**At Manchester United our aim is to Win the United Way - and the quality of our behind-the scenes team sets us apart from the competition.**

**Our people are as committed to the success of the company as the players are to winning trophies. We offer a unique and exciting working environment, excellent training, with recognition and rewards for the part each individual plays. Sounding good so far?**

**The Purpose**:
The Regulatory Services Administrator will support a team responsible for Environmental, Food, Fire and Health & Safety within the Club. The role provides a first-class opportunity to work in a professional environment, with a department that is passionate about their work.

**The Role**:
You will be supporting a team of five, providing support such as, but not limited to:

- Managing daily office activities including being the principal point of contact for all departmental ‘first enquiries’.
- Organising and planning rotas and diaries for the team, including external consultants.
- Managing inventory of office supplies, including first aid equipment, stationery, and multimedia equipment to ensure smooth office operations.
- Managing diaries and creating travel itineraries for team members.
- Scheduling meetings, taking minutes, and arranging conferences and events.
- Liaising with departmental stakeholders to answer queries and resolve issues.
- Tracking and monitoring local operating budgets and producing monthly financial reports for the department.
- Raising Purchase Orders and Goods Receiving
- Organising and administering staff welfare programs including Occupational Health, DSE, Eye Tests, Maternity & Young Persons’ etc.
- Performing data entry tasks.
- Support team members and managers in preparing presentations and reports.
- Work closely with all team members, to ensure data and systems are always up to date.
- Update all noticeboards and communal areas with relevant information.
- Liaise with the Health & Safety Officer regarding accidents, incidents and near misses.
- Liaising with departmental team members regarding ISO 14001 (Environmental) and ISO 45001 (Health& Safety) documentation and templates to ensure compliance and consistency.
- Analysis and reporting of Health & Safety, Food Safety, Fire Safety and Environmental/Sustainable data.
- Assisting with record-keeping of any accidents/incidents and carrying out any follow-up actions.
- Planning and organising face-to-face training sessions.
- Booking trainers and coordinating with them regarding any specific course requirements.
- Setting up training rooms, checking IT systems, preparing course material in advance of courses and troubleshooting issues if they arise.
- Monitor and replenish first aid kits located around the stadium on a monthly basis.
- Contribute towards the delivery of excellent administrative support.
- Provide support to the Food Safety and Health & Safety Officers with regulatory compliance.

**The Person**:

- Exceptional organisational and time management skills
- Presentation skills and customer service knowledge
- Outstanding verbal and written communication skills
- A background knowledge of health, safety and environmental matters, corporate compliance, and quality procedures
- Basic knowledge of accounting procedures and other general financial procedures
- Proven experience in a related role such as office administration, or other relevant position
- Working knowledge of MS office products Word, Excel & PowerPoint and specialised office management tools.
- Proficiency in record keeping, diary management, including the ability to manage business correspondence and the ability to handle confidential information.
- Excellent problem-solving skills, the ability to research and an aptitude for helping other people.

**Hours of work**:
Monday to Friday - 40 hours per week, with the exception of Match Day attendance (Match Day attendance for home games at Old Trafford is a standard 8 hour working day)

**Application Information**:
**We recognise the importance of safeguarding children and adults at risk at Manchester United, as part of this commitment this post is required to have a Disclosure and Barring Service check at the appropriate level, as well as full reference history.**

**Manchester United is an equal-opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunities to applicants and employees without regard to background, ethnicity, race, colour, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status or other legally protected characteristics.**

**Manchester United Football Club are proud to be a signatory of the Armed Forces Covenant, supporting the armed forces community to transition into careers outside of the armed forces.

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