Project Administrator

4 weeks ago

Swanley, United Kingdom Kingsway Group Full time

**Job Title: Project Administrator - Kingsway Group (UK)**

Job Summary:
As a Project Administrator at Kingsway Group, you will play a crucial role in providing office-based administrative support to the project managers, ensuring the smooth and efficient execution of construction projects. Your responsibilities will include handling various administrative tasks, such as booking deliveries, managing project invoicing, and maintaining accurate records. This role requires exceptional attention to detail and would benefit from some prior experience in the construction industry.

Key Responsibilities:

- Project Support: Assist project managers in coordinating and organizing construction projects, ensuring all administrative aspects are efficiently managed.
- Booking Deliveries: Coordinate with suppliers and logistics teams to schedule timely and accurate deliveries of construction materials to project sites.
- Project Invoicing: Prepare and process project invoices, ensuring accuracy and timely submission to clients and stakeholders.
- Record Keeping: Maintain comprehensive and up-to-date records of project-related information, including contracts, permits, change orders, and other essential documentation.
- Communication: Facilitate effective communication between project managers, team members, clients, and external stakeholders.
- Data Management: Collect, organize, and manage project data, ensuring confidentiality and data security.
- Documentation Assistance: Assist in preparing project reports, presentations, and other documentation as required by project managers.
- Office Coordination: Handle general office tasks, such as managing office supplies, scheduling meetings, and maintaining office organization.
- Problem-Solving: Identify and resolve administrative issues and challenges, escalating complex matters to appropriate personnel when necessary.
- Compliance: Ensure adherence to company policies, procedures, and relevant industry regulations.

Qualifications and Skills:

- High school diploma or equivalent qualification required. Additional certifications or vocational training in administration or project management would be advantageous.
- Proven experience in administrative roles, preferably in a construction-related environment.
- Strong organizational skills and the ability to multitask effectively.
- Excellent attention to detail and accuracy in data handling and documentation.
- Proficiency in using standard office software (e.g., Microsoft Office Suite) and project management tools.
- Strong communication and interpersonal skills to work collaboratively with team members and external stakeholders.
- Ability to work independently and take initiative to complete tasks efficiently.
- Understanding of construction industry processes, terminologies, and procedures is beneficial.

Joining Kingsway Group as a Project Administrator provides an opportunity to be an essential part of successful construction projects by ensuring the smooth flow of administrative processes and supporting project managers in achieving project goals. Your attention to detail and previous experience in the construction industry will contribute to the overall success of our projects and enhance the efficiency of our operations.

Remuneration Package
- £30,000 per annum salary
- £3,000 car allowance (company mileage paid for)
- Annual holiday allowance of 20-days plus Bank Holidays
- Performance bonus based on company-wide success.
- Phone and laptop

**Salary**: £30,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Project Admin: 3 years (required)

Work Location: In person

Application deadline: 30/08/2023

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