EA to Sales Managers

4 weeks ago

Swanley Kent, United Kingdom Securafit Full time

Company Description

Securafit is a family-run security company based in Swanley, Kent. Founded in 1994, we are committed to delivering an outstanding service and have built a reputation for providing quality security installations and maintenance throughout the UK. From bespoke residential projects to large-scale commercial projects, we design, supply, install and maintain a wide variety of security solutions including Gates, Fencing, CCTV, access control, and burglar/intruder alarm systems. Our mission is to provide quality with consistency, service with respect, and value with integrity.

Role Description

This is a full-time on-site role for an Executive Administrative Assistant to the Sales Managers. The Executive Administrative Assistant will provide

· Support to the Sales Managers, being proactive with sales and upselling and chasing leads, where appropriate.

· Looking ahead and be aware of the bigger picture when planning site visits

· Prepare tender documents.

· Photos - download site photos and rename with date & initials.

· Photos - file onto SfIT.

· Manage the info@ inbox & sales@ inbox.

· Check & file site reports.

· Raise new enquiries on simPro.

· Arrange site visits and prepare schedules for the Sales Managers.

· Prepare draft quotes for sales managers.

· Assist with completion paperwork i.e. O&M Manuals.

· Prepare invoices once job complete.

· Contact clients for feedback post completion.

· Record & update enquiries on Sales Tracker and update simPro.

· Purchase orders - raise & send as required.

· Update Projects Diary onto Team Labour Timesheet.

· Daily post - open & sort.

· Scan & file completed job bags.

· Daily review of appropriate portals & register interest for works.

· Create site maps.

· File and check iAuditor reports to align with quotes for wellbeing facilities etc needed as per quotes.

· Close down lost & dead enquiries – simPro & Sales Tracker.

This role offers the opportunity to work in a dynamic environment where you can enhance your skills while providing valuable support. If you are a dedicated, proactive sales EA, we encourage you to apply for this position.

Qualifications

  • Executive Administrative Assistance, Administrative Assistance, and Executive Support skills
  • Excellent communication skills, both written and verbal
  • Strong organizational and time management skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Ability to prioritize and handle multiple tasks simultaneously
  • Attention to detail and accuracy
  • Able to maintain confidentiality and handle sensitive information
  • Experience in the security industry or sales is a plus

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