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HR Advisor Associate

4 months ago

Glasgow, United Kingdom Optima Health Full time

**Job Title**:HR Advisor Associate
**Location**: Glasgow - Hybrid working
**Salary**: up to £26,000 per annum
**Contract Type**: Permanent
**Hours**: Full time - Monday to Friday

**About Us**

The new Optima Health is the UK market leader in the provision of Occupational Health and Wellbeing services. Formed by the combination of three leading businesses (Optima Health, TP Health and Healthwork), the new Optima Health is more than the consolidation of the individual legacy businesses, our combined and complementary capability means we can offer unrivalled clinical expertise and industry leading tailored solutions to our clients. Our aim is to improve the health and wellbeing of the UK workforce by supporting healthy high performance in our client organisations, helping them to achieve their full potential through their people.

Optima Health not only provide an excellent package, but we also offer a structured induction and training programme in your first few weeks, with touchpoints all the way through and support from your Line Manager. One of our core values is One Team and growing and developing together is our key commitment. We offer tailored career development and opportunities for further training and qualifications, to support you in your career journey.

**Role Summary**

You will work in conjunction with the HR team to ensure the smooth running of all HR related processes in the company. Working with the HR Manager and other HR team members, the post holder will maintain high standards of HR data management and adhering to processes.

The Associate HR Advisor will deal with a combination of administration tasks as required, as well as manage the sickness absence process of employees, from logging sickness to liaising with managers regarding any formal action that may be required. This role will also allow for shadowing of HR processes to enable the Associate HR Advisor to gain experience in other areas of HR employee relations.

**Main Duties and Responsibilities**
- Monitor the sickness inbox and log sickness on the tracker, contact managers with regards to Return to Works and any triggers that are hit, ensure employees have letters regarding sick pay limits where required and liaise with payroll when needed regarding sickness pay.
- Ensure the sickness report is submitted to the HR Director as required each month.
- Provide general administrative support to HR Department for example by issuing documentation to employees.
- Employment checks for all new staff when appropriate, including references, “right to work in the UK”, DBS and clinical checks (NMC/GMC) where appropriate.
- Assisting managers with collating information on probationary reviews, annual appraisals, and training records and ensure they are recorded centrally on the HRIS system.
- Ensure the Payroll Coordinator is informed of employee information such as starters, leavers, changes to terms and conditions on a monthly basis.
- Managing the HR inbox and ensuring that all HR enquiries are signposted appropriately.
- Raising Purchase Orders and Limit Orders for any purchases relevant to the HR function.
- Update and cleanse the HRIS system.
- Provide monthly reports to be used as required by the HR manager and HR Director.
- Develop and maintain effective working relationships with managers and employees across the business.
- Ability to work collaboratively within the HR team, as well as independently.
- Serve as first point of call for all employee and line management enquiries regarding HR procedures & administrative duties and sign post these appropriately in the department.
- Answer basic employee enquiries regarding terms and conditions of employment in conjunction with advice from the wider HR team and HR Manager.
- Requesting support from HR team and HR Director on complex HR queries and issues.
- Assist with note taking where required.
- Lead by example and be an inspirational role model for the Optima Health values we are ONE TEAM; we do the RIGHT THING; we are SHAPING TOMORROW; never too BIG to CARE**.**

**Experience, skills and knowledge required for the role**
- CIPD Level 5 (or equivalent) or working towards.
- Good communication skills, both written and verbal, with the ability to communicate at all levels effectively.
- Excellent organisational skills; must be structured and systematic.
- Ability to prioritise and multi task with the ability to work well under pressure.
- Excellent attention to detail
- Highly motivated, with a positive attitude.
- Excellent IT skills, proficient in Microsoft Word, Excel and Outlook. Previous experience with HRIS.
- Ability to work confidentially.

**What We Can Offer you**
- Excellent training and development opportunities
- Plenty of career progression opportunities
- Extensive induction with ongoing mentoring and support from some of the top Occupational Health professionals in the industry
- 25 days annual leave + bank holidays
- Pension Scheme
- Share save scheme
- Empl