Customer Service Advisor

7 months ago

Didcot, United Kingdom Soha Housing Ltd Full time

At Soha, we are passionate about living our values We put people at the heart of our decisions, which are made with humanity. We are constantly learning and restless about excellence. We incentivise curiosity, and act to make things better, as we learn from every experience. We are one team and trust each other to do the right thing, taking responsibility and making decisions as locally as possible. We strive for honesty, clarity, and kindness in all our relationships and we treat feedback as a gift, wanting to see staff, residents and communities fulfil their potential. We operate with fewer, better rules as we value simplicity, expecting everyone to solve problems, exercise good judgement and take responsibility.

We offer fully agile working which means you can choose to work wherever is best suited to the task, that could mean working at home, in our newly refurbished offices in Didcot or out on site and we will ensure that you are fully equipped to enable real flexibility.

Our employee benefits are enhanced including family leave such as maternity, paternity and paid carers leave. We also offer an excellent flexible benefits scheme which gives you the choice to tailor your benefits to suit, with options including private healthcare, regular health checks, additional leave, a personal allowance and generous employer pension contributions to name a few.

With exciting changes in the way we’re working, we are now expanding our team. If you are interested joining a friendly, supportive organisation and you share our vision for strong, vibrant and sustainable communities where everyone can find a home, then we’d like to hear from you.

**Job Role**

To be the first point of contact for Soha customers and work as part of a busy team to deliver a high-quality customer service. To maximise satisfaction by establishing the customer needs, being polite and courteous, resolving their queries and keeping them well informed at all times.

**Key Duties**

2. To manage and investigate all incoming complaints at first point of contact.
This will include determining the reason for the complaint, deciding action to be taken and agreeing a resolution.

3. Issue responsive repair orders to contactors and provide telephone advice to tenants as appropriate including scheduling contractor appointments. Liaise with technical officers to seek advice on complex repair queries and with contractors to progress outstanding orders to completion and to the tenant’s satisfaction.

4. To deal with rent queries, take payments, set up payment plans, request direct debits and deal with rent arrears at first point of contact.

5. Accurately record all customer contacts on Soha’s CRM system and allocate workflow tasks accordingly. This includes monitoring personal and team tasks to ensure they are completed on time and to the resident’s satisfaction.

6. To maintain up to date knowledge and a good understanding of Soha’s services, procedures and projects in order to resolve calls at first point of contact.

7. Carry out any other administrative tasks in line with the general responsibility of the post as directed by the line manager.

8. To cover the public office reception as required.

9. To maintain computer-based customer and property records, regularly updating information to ensure data held is accurate and complete

**What you will need**:

- Experience of handling a high volume of calls on a daily basis.
- Excellent telephone manner with well-developed questioning skills and a diplomatic approach.
- The ability and resilience to handle complex and challenging calls effectively using your own initiative.
- Excellent communication and interpersonal skills, including good listening and questioning skills, showing sensitivity, empathy and the ability to record information accurately.
- Experience of and commitment to delivering focused customer services with a ‘can do’ attitude.
- The ability to take ownership of tasks and work accurately and flexibly within a busy team.
- Ability to learn and maintain up to date information about Soha’s business.
- Ability to work well under pressure.
- The ability to meet call handling targets.
- Good IT skills including word, excel, outlook and teams and the ability to quickly learn how to use Soha’s in-house IT systems.

**It would also be nice to have**:

- Experience of working in a call centre and/or a customer service environment.
- Experience of working in the housing sector or a maintenance environment.
- A qualification or professional accreditation in customer service.

**Job Types**: Full-time, Permanent

**Salary**: £28,600.00 per year

**Benefits**:

- Additional leave
- Bereavement leave
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Employee mentoring programme
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Gym membership
- Health & wellbeing programme
- On-site parking
- Paid volunteer time
- Private medical in

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