Administration Officer

2 weeks ago

Hyde, United Kingdom Service Care Solutions - Criminal Justice Full time

Service Care Solutions are looking for an Administration Officer to Chief Officer Team Member on a 6-month contract within the Police Force.

**Location**:Greater Manchester

**Job Role/Purpose**:

- Open internal and external post. Evaluate correspondence and accurately scan to related electronic files.
- Handle cash, cheques, postal orders, driving licences and maintain records, accordingly, liaising with HMCTS to progress same.
- Distribute correspondence and internal post to the appropriate areas within the CTO.
- Ensure all required correspondence is removed from batch prints before posting and passed to relevant staff/teams.
- Maintain records and associated filing.
- Ensure all outgoing post is managed in line with evidence assessors' statement to retain consistency and proof of evidence and processes.
- Provide a messenger and mail service for the unit including collating/enveloping and processing mail, any mail audit requirements and taking mail to a central collection point ensuring all documentation required by Royal Mail is ready for confirmation ofcollection. This involves both manual and automated postal sorting.
- Manage all deliveries and stock/storerooms and assist with the removal of confidential and other waste from the unit.
- Assist with the allocation and distribution of Penalty Notices throughout the Force.
- Maintain stock and stores including a monthly audit, dealing with orders and general housekeeping of store/stock rooms.
- Deal with general telephone queries, visitors to the office, visitors requiring access to the Police Station and informing all relevant staff efficiently and professionally.
- Train staff when required, producing training scripts where necessary.
- Be willing to learn new procedures and adapt to new technology.
- Attend court when necessary.
- To promote and comply with GMP's policies on health and safety both in the delivery of services and the treatment of others.
- Comply with and promote equality legislation and GMP's policies on diversity and equality. Take steps to eliminate unlawful discrimination, advance equality of opportunity and foster good relations.
- To fully participate in GMP's development review process.
- All staff and officers must adhere to and comply with Data Protection, Freedom of Information and Human Rights legislation and the Authorised Professional Practice (Information Management). The most current guidance and advice in respect of compliance withthe legislation and information / records management standards can be found on the Information Management Intranet site/Information Services SharePoint site.

**Work Experience**:

- Ability to work independently, dealing with queries, deliveries, changes to postal collection times.
- Able to communicate clearly with colleagues, team leaders and other personnel, both within and outside the organization.
- Able to work under pressure dealing accurately with high volume.
- Experience of dealing with administrative and clerical routines.
- Worked in a similar administrative capacity including inputting/accessing/retrieving information and associated tasks.

**Desirable Skills**:

- Manual Handling Course

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