Office Administrator

6 days ago


Kilmarnock, United Kingdom DC 7 Group Full time

The DC 7 Group are an established expanding company who specialize in the Vending & Coffee sector. You’ll be working for a company who puts honesty, customer service, quality products and our people at the forefront of all we do. We supply and represent some of the biggest brands in our industries being in the privileged position of having sole distribution of industry leading equipment & products within Scotland and the North of England. With continual growth we require a dedicated driven individual to become a valued member of our team.

Office Administrator

**Responsibilities**:
**Knowledge, Skills and Experience required includes**:

- Experience in a busy office environment
- Excellent communication skills, both verbal and written, with a clear and pleasant telephone manner (good written/spoken English essential)
- Previous experience with Sage 50 is essential
- Excellent organisational and planning skills, must be able to multitask
- Capable of working on his/her own initiative, with good organisational skills and the ability to work to strict deadlines
- Communicate effectively with customers on the phone for taking and processing sales orders
- Liase with warehouse team in the handling of both inbound and outbound orders
- Ensure all queried invoices are actioned promptly
- To assist in managing the sales ledger and progress payment with customers, following up with statements and similar written requests for payment.
- Support with purchase ledger entry ensuring all invoices are processed correctly, matched to purchase orders and goods received notes and ensure all payments when made are matched to the supplier invoices and reconciled with supplier statements in a timely manner
- Filing and various other administrative tasks to support the smooth operation of the office
- Maintain office cleanliness and organisation

Hours of Work 8:30 -17:00

Salary - £25,000 per annum

**Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.**

**We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.**

**Salary**: £25,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- No weekends

**Experience**:

- Sage: 1 year (required)

Work Location: In person

Application deadline: 08/03/2024
Reference ID: DC7GroupOA
Expected start date: 25/03/2024


  • Office Administrator

    4 weeks ago


    Kilmarnock, United Kingdom Glenelly Recruitment Solutions Full time

    **Office Administrator - SPEN** Role and Requirements: Glenelly Infrastructure solutions has an exciting opportunity for a talented Office Administrator - SPEN Framework to join our Power & Civils Distribution business based in Scotland. Glenelly Infrastructure Solutions has been awarded the framework for the with maintenance and modernisation of existing...

  • Office Administrator

    3 weeks ago


    Kilmarnock, United Kingdom Campbell Fuel Oils Full time

    Office administrator General tasks: - Processing payments and orders - Dealing with customer orders - General office admin - Cash handling - Face to face customer relationship management Hours: Monday - Friday 9am-5:30pm **Salary**: From £11.50 per hour **Benefits**: - Free parking - On-site parking Schedule: - 8 hour shift - Monday to...


  • Kilmarnock, United Kingdom Group SRS Full time

    We have a fantastic opportunity for an experienced Administrator to join our client’s admin team at their office in Kilmarnock. The company are an award-winning engineering contractor who provide engineering solutions to customers across the UK and Ireland. **Key Responsibilities** - Data Input - Analysing Data & Reporting - Invoicing - Dealing with...


  • Kilmarnock, United Kingdom Ayrshire Fire and Security Ltd Full time

    Ayrshire Fire and Security Ltd are a small business located in Kilmarnock, East Ayrshire. An opportunity has arisen for an office administrator assistant to join our team. The primary responsibilities for this position will be to provide administrative support to the Office Manager and undertake any other office orientated duties given to them. Examples of...


  • Kilmarnock, United Kingdom IG Contracts Ltd Full time

    **Job Title: Office Administrator/Bookkeeper** **Company Overview**: - IG CONTRACTS _is a dynamic and rapidly growing groundworks SME (Small to Medium Enterprise) that specializes in small reactive groundworks repairs and small project groundworks installations. As we continue to expand our operations, we are actively seeking a dedicated and skilled Office...


  • Kilmarnock, United Kingdom NHS Scotland Full time

    You will provide a high quality comprehensive administrative service ensuring the effective and efficient running of the Catering Department, while working under pressure with competing demands. You should be able to work flexibly in order to meet service demands. You should be educated to SVQ III/ECDL in Business/Office Administration or equivalent...


  • Kilmarnock, United Kingdom NHS Scotland Full time

    You will provide a high quality comprehensive administrative service ensuring the effective and efficient running of the Catering Department, while working under pressure with competing demands. You should be able to work flexibly in order to meet service demands. You should be educated to SVQ III/ECDL in Business/Office Administration or equivalent...


  • Kilmarnock, United Kingdom Scottish Courts and Tribunals Service Full time

    **Salary** £26,739 p.a. **Region** North Strathclyde **Package** Full SCTS Benefits Package **Date posted** 10/04/2024 **Job reference** REQ00414 Administrative Officers carry out a variety of general administrative duties to progress cases through the Tribunal and provide support to other functions within the Scottish Courts and Tribunals...


  • Kilmarnock, United Kingdom RJ Blasting (Scotland) Ltd Full time

    **Company description** R.J. Blasting is a drilling and blasting contractor based in Kilmarnock, Ayrshire. Operating a fleet of 20+ Epiroc/Atlas Copco Drill rigs and also a fleet of 10 Custom designed and built Bulk Emulsion Pump trucks. We are based mainly in Scotland and northern England however we have recently ventured further afield giving us a...


  • Kilmarnock, United Kingdom Glenelly Recruitment Solutions Full time

    **Office Administrator** Role and Requirements: Glenelly Infrastructure solutions has an exciting opportunity for a talented Office Administrator - SPEN Framework to join our Power & Civils Distribution business based in Scotland. Glenelly Infrastructure Solutions has been awarded the framework for the with maintenance and modernisation of existing...


  • Kilmarnock, United Kingdom McCulloch Group Full time

    To provide full administration support to the CEO, including diary management, travel bookings. Additional responsibility for all aspects of the day to day running of the office, answering and directing telephone calls, general office administration and general support to colleagues as and when required. Key Areas of Responsibility: - Provide...

  • Payroll Administrator

    2 weeks ago


    Kilmarnock, United Kingdom Office Shoes Full time

    **Purpose of the Role** Responsibility for administering and processing our Hourly Payroll and ensuring all deadlines are met in order to guarantee our employees are paid accurately and on time! **Role Specific** These tasks include but not limited to: - Ensure all timesheets & absences are accepted on WFM by cut off - Check for any anomalies and liaise...


  • Kilmarnock, United Kingdom Department for Work and Pensions Full time

    **Details**: **Reference number**: - 352717**Salary**: - £25,082**Job grade**: - Administrative Officer**Contract type**: - Permanent**Business area**: - DWP - Service Excellence - Counter Fraud, Compliance and Debt - Interventions**Type of role**: - Operational Delivery**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number...


  • Kilmarnock, United Kingdom Department for Work and Pensions Full time

    **Details**: **Reference number**: - 283093**Salary**: - £22,845**Job grade**: - Administrative Officer**Contract type**: - Permanent**Business area**: - DWP - Service Excellence - Counter Fraud, Compliance and Debt - Interventions**Type of role**: - Operational Delivery**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number...


  • Kilmarnock, United Kingdom Emtec Group Full time

    Emtec Group is a leading contractor in the building services sector providing professional, quality and cost-efficient services throughout the UK. Our vision and values encourage us to be efficient and motivated to make things happen. Out continuous teamwork drives us to achieve excellence while remaining customer focused and ensuring our people are at the...

  • Administrator

    2 weeks ago


    Kilmarnock, United Kingdom Connells Group Full time

    At Allen & Harris, part of the Connells Group, we're looking for a highly motivated **Branch** **Administrator **to support our fantastic team in branch in Kilmanock. As our **Branch** **Administrator **you will take ownership of office administration accurately and efficiently and in a professional manner, within a busy customer facing...

  • Administrator

    7 days ago


    Kilmarnock, United Kingdom Maal Global Resources Ltd Full time

    **General Office Duties** - Assisting with administration relating to Sales & Purchases, interfacing with purchasing - Working closely with the Office Manager/Admin Team on time sensitive projects - Dealing with daily issues as they arise **Sales Admin** - Assisting within the Business Development Department with all supporting administration. **Project...


  • Kilmarnock, United Kingdom AWD Recruitment Limited Full time

    Administrator / Operations Administration Assistant who has excellent organisational, communication, administrative, customer service and time-management skills with intermediate Microsoft Office / 365, Word and Excel skills is required for a well-established company based in Kilmarnock, East Ayrshire, Scotland. **SALARY**: Competitive +...

  • Administrator

    3 weeks ago


    Kilmarnock, United Kingdom Hallhouse Care Home Full time

    Hallhouse Care Home is looking to source an Administrator to support the Home Manager and care team. Our care home is Situated in the quiet village of Fenwick, which is set across two buildings. We specialise in Residential, Nursing, Respite and Dementia care for up to 42-residents. An Administrator will be paid **_12.50 per hour_**, along with other...

  • Site Administrator

    3 weeks ago


    Kilmarnock, United Kingdom OMEXOM Full time

    **Site Administrator** **Kilmarnock South 300mw BESS** **Treeswood Road** **Kilmarnock** **KA1 5LN** **Job Advert** **About us** Omexom is a brand through which VINCI Energies undertakes its Transmission & Distribution activities. Omexom is a worldwide community of incredible people, empowered to deliver the promises of digital and energy revolutions....