Exams Administrator-hmp Dovegate

6 months ago

Uttoxeter, United Kingdom Serco Plc Full time

Exams Administrator
HMP Dovegate - Uttoxeter
**Salary**: £23,861 - £24,500
**Contract**: Permenant
**Hours**: 40 Monday - Friday 08:00 - 16:30

Key Purpose

To coordinate, administer, maintain and develop the examinations and quality assurance
practices for the education and training department at HMP Dovegate. Completion of all
paperwork required meeting internal and external audit requirements.

Following the guidance issued by both the Awarding Body and the College with regard to
assessment practice and the completion of documentation. Full compliance with the
establishment’s Quality Assurance systems to ensure consistency and continuous improvement,
liaising with appropriate staff to ensure that systems in support of assessment, verification and
additional support are fully implemented.

Guiding and supporting assessors to ensure quality and consistency of assessment while
undertaking staff development appropriate to the contractual requirements of the post and
the needs of the provision.

The invigilation of exams is also a key role of this post, and as such involves prisoner contact.

As the needs of the College change so the job profile, duties, and location of the role within the
College may be adjusted accordingly.

Key Accountabillities

Submission of monthly reports to management including but not limited to - Exam pass/fail rates for curriculum areas, attendance data and end of month figures with the relevant examination results within specific timescales. To maintain assessment and verification records for Centre and for inspection purposes. To verify assessment decisions and manage the quality of delivery to ensure criteria and guided learning hours are met. Full coordination, monitoring and invigilation of examinations across the provision. To update and maintain internal and external exams and results databases. Invigilate exams as required. Ensure local and national awarding body procedures linked to the security of examination papers and invigilation are adhered to. Maintain quality systems in line with Awarding Body requirements. Co-ordinate the timely ordering of examination papers, registration, data recording and certification claims for learners. Ensure exam boxes are well maintained and appropriate for use. Work as part of the education team in an efficient and professional manner demonstrating a positive attitude to change and show flexibility in the workplace. To ensure a high level of security and confidentiality is maintained in relation to staff and prisoners, and that all information, both written and oral, is treated confidentially. Maintain accurate records of all actions taken. Ensure you are aware of and work within the legislation of the Health and Safety at Work Act, with particular attention to the safe systems of work applicable to your area. To understand all relevant policies and procedures and provide help and support in all areas of the function as required by your line manager. Assist in other area(s) of the prison when instructed and directed by senior management. Adhere to the sickness reporting guidelines set out at induction. Undertake other duties as directed by senior management.

**Qualifications**:Desirable**:
Training, Assessment and Quality Assurance Level 3
Level 3 Award in Education and Training (Previously PTLLS)

**Minimum**:
ECDL/Computer Qualifications at Level 2
Grade C, Level 2 equivalent or above in Maths and English

**Experience**:
Have proven experience of working in an environment that demands strong interpersonal, oral and written communication skills.
Have demonstrated flexibility and the ability to work to deadlines and under pressure. ü To provide own solutions to problems.
Ability to work as a team member, forming excellent relationships.
Experience of a custodial environment would be an advantage.

**Skills and Abilities**:
Able to form good working relationships.
Efficient and accurate Data entry.
Experience of data analysis.
Responds to identified needs by undertaking self-directed learning, research and training as required.
Establishes internal/external links as required.
Additional/special features of the role
To liaise with education staff.
To develop and devise new ways of working/streamlining practices
To keep up to date with national developments in curriculum and awarding body, JCQ and Ofsted requirements
To keep accurate and timely records
Adhere to Data Protection and Security at all times.
Completion of mandatory training.
Excellent IT, written and oral communication skills
Self-motivate and able to work independently
Excellent organisational skills
Ability to demonstrate excellent communication skills and the ability to relate to a wide range of people.
Ability to lead meetings.
Ability to manage a constant workload with conflicting demands to achieve timely targets
Commitment to quality of service
An enthusiastic approach within a target orientated environment
Commitment to high professional and personal standards of

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