Grants and Administration Officer

2 weeks ago

St James's, United Kingdom The Dulverton Trust Full time

Job description

The role is split between grants assessment and management and providing administrative support to the team. A more detailed outline of the duties can be found below. We expect the majority of the role to be focused on grants assessment and are looking for someone with a good ability to prioritise a varied workload.

Some travel within the UK will be required for visits to applicant charities and grantees with the possibility of very occasional overnight stays.

The Dulverton Trust is keen to nurture talent and has a generous training budget to help you develop your career.

**Duties**

**Grants assessment and management**:

- Visiting, meeting and corresponding with applicants.
- Reviewing, requesting and analysing relevant information.
- Preparing written recommendations for submission to the Board and presenting at Board meetings.
- Monitor progress on grants awarded.
- Ensure the timely and accurate recording of activities and transactions with applicants and grantees through the Trust’s database, Salesforce CRM.
- Represent the Trust at public events such as seminars and receptions.
- Contribute to the Trust’s ‘grants-plus’ activity, which aims to support the work of applicant charities through sharing knowledge and experience of good practice and brokering pro-bono consultancy support.
- Take on specific research in relation to current funding priorities or potential new areas of activity, as required.

**Administrative support**:

- Responsible for day-to-day management of the Trust’s digital systems. This includes Salesforce, Box, Wordpress, Cognito, Zapier and Lastpass. Specific duties vary by programme but generally include keeping data current, ensuring staff have relevant access rights and permissions, and backing up data on a regular basis. Training will be provided on all of these systems.
- Manage the Trust’s subscriptions and memberships (e.g. Association of Charitable Foundations, ICO).
- Maintain the Trust’s register of interests.
- Prepare Board papers and Minutes (printing, binding and posting papers).
- Update 360giving with the Trust’s grants data (training will be provided).
- Support meetings (circulating calendar invitations, booking meeting space, organising catering and on-the-day setup and close down).
- General office duties including keeping the office stocked with stationery and tea/coffee and welcoming visitors to the Trust. Lead on the office security systems and dealing with contractors.
- Processing grant and supplier payments

**Specification for Applicants**
- Evidence of right to work in the UK.
- References to evidence integrity and good character.

**Skills and Qualifications**
- Deep knowledge of and demonstrable interest in the non-profit sector.
- Experience of grant management, including the due diligence process, presenting to decision-making committees and monitoring of grants. This could be from grant-making or fundraising work.
- Ability to understand and analyse information from applicant organisations including:

- Financial documents (including charity accounts, management accounts, cashflow forecasts and project budgets).
- Monitoring and learning processes.
- Strategic plans.
- Impact reports and evaluation materials.
- Ability to synthesise the above information, along with in-person meetings, to produce clear and accurate written summaries and recommendations to be put to the Director and Trustees.
- Excellent attention to detail.
- Good judgement.
- Excellent written and oral presentation skills.
- Well-organised with a proven ability to prioritise and manage a varied workload and work to deadlines.
- A positive and can-do attitude. We are a small team; flexibility and mutual support are markers of our organisation culture.
- Proficiency and confidence in using IT. The Trust conducts most of its business using cloud-based systems including Microsoft Office 365, Box and Salesforce.

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