Children's Centre Business Support/receptionist
3 months ago
The Tresham Centre for Disabled Children provides a wide range of Services and Short Breaks to Disabled Children and their families. The Main centre is open 7 days a week. This role reports to the BiBorough Operations Manager and liaises with the Team Leaders who run and oversee the day to day delivery at the centre.
To manage, develop and coordinate the centre’s administrative tasks and provide advice, information and support parents and carers of children with disabilities. To also provide support for the Centre Team Leaders.
The Administration Co-ordinator’s role is required to:
- Be responsible for the day to day running of the centre. Lead and manage a team of play workers who deliver services and who will support your role in ensuring the buildings, policies and procedures are accurate and complete for Disabled children and their families.
- To manage calendar bookings and the facilities, support with team meetings and support with activities which can be at either of the centres (across the Bi-Borough) offsite on activities, with other partners.
- To oversee all Health and Safety issues relating to the daily running of the buildings To ensure the Building and Service are supported in all areas of Data/Bookings/Reception cover St Quintin Centre is the main Service provider of Short Breaks in Kensington and Chelsea and is Part of the Bi-Borough Short break provision so you may need to provide support in any of the service areas in Short Breaks
Main Duties and Responsibilities Not in order of Importance
- Ensure all Regulations regarding Ofsted are adhered to at all times updating the facilities folders/building manuals to always be inspection ready.
- To take on all tasks in relation to the day to day running of the centres.
- Fund raising for the Short Breaks service including bid writing.
- Creating Presentations using PowerPoint, spreadsheets and word.
- The supervision and management of up to 10 part-time play workers who will support in the office/ administrative duties (including appraisals & professional development, sickness monitoring, performance management, leave approval).
- Answering the phones and directing the call to relevant colleague.
- Taking all facility bookings, keeping calendars up to date. Ensuring you inform the Bi Borough Operations Manager.
- Supporting with updating profiles, letters and Mailouts, booking forms, display boards.
- To ensure all Health and Safety issues are followed up and records are up to date.
- To ensure all building risk assessments are completed.
- To oversee all Policy Manuals are up to date and reviewed annually.
- Ordering stationery and shopping for the service.
- To ensure all Business Contingency plans are current and up to date.
- Ensure that all children and families who attend the centres have a professional service on offer for them.
Rate: £15.74 Umbrella
Contract length: 3 months
**Salary**: £15.74 per hour
Schedule:
- Monday to Friday
**Experience**:
- Administrative/ Receptionist: 1 year (preferred)
- local authority: 1 year (preferred)
Work Location: In person
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