Project Coordinator, Medical Excellence, Training

4 weeks ago

Denham, United Kingdom Bristol Myers Squibb Full time

**Working with Us**
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

The Team/Project Coordinator will support functions across the Medical Excellence, Training & Policy (METP) teams by performing data entry, providing reports as required, arranging internal trainings for worldwide audiences as well as maintaining digital communications tools (internal) and driving internal meetings. Supports the METP team with project planning and administration, meeting planning as well as other ancillary activities. Assumes additional responsibilities related to business processes and operations at the direction of supervisor.

**Core Responsibilities**Reports to the Associate Director, Strategy & Operations, _Medical Excellence, Training, and Policy_ within _Scientific Communications & Engagement_ organization.
- Ensures administrative support for METP for day-to-day operations as well as individual projects as needed (e.g., vendor meetings, Statement of Work orders, Purchasing orders, International and Domestic travel arrangements).
- Supports new and ongoing department projects; plans and coordinates scheduling, budgeting and facilitates project logistics, hosting clients and visitors.
- Arranges global offsite and onsite meetings, including regular staff meetings. Coordinates cross
- functionally with Global and US Administrators.
- Supports METP projects, including creating and updating timelines and communicating with Global teams and US. Coordinate with all stakeholders to ensure all project information is accurate and timely.
- Schedules meetings, preparation of meeting agendas, presentations and or training materials (both printed and electronic) in various formats such as PowerPoint, Microsoft Word, and Excel as needed.
- Supports on-boarding activities. In charge of "welcoming" of new staff/contingent workers in the Ex-US Medical team, including requesting CV, JD, set-up of office/virtual requirements, provide access to internal sites.
- Ensures that issues, which arise during regular daily activities, are resolved or escalated to the appropriate person(s).
- Supports other functions/projects as required.
- Attends and provides input/feedback at meetings as required.
- Identifies opportunities to enhance and/or streamline job related processes and is responsible for arranging and conducting individual/group training sessions.
- POC for added in Vault, SharePoint and mailing group management, responsible for creating security groups, allowing access to specific colleagues or mail groups, as well as setting permissions for editing abilities. Supporting on the daily organization and content management of SharePoint. Contribute to Vault systems to support department members including filing/retention and other functions as required. Daily management of mail group permissions to help facilitate smooth communication from within the METP team.

**Event Logistic Management Responsibilities**
- Supporting annual events across METP as needed.
- Supporting the METP teams as needed on internal communication projects and/or training events and Microsoft Teams.
- Event logistic organization of METP meetings/events, management of BMS logistic & production agencies ensuring the following: registration website management, venue search, site visits, negotiation and contracting (including hotels, restaurant, AV agencies), delegate management, on-site logistics, ground transportation (identification and supervision of local agencies), meeting and dinner arrangements. Responsible for ensuring the smooth running of the whole event, and ensuring attendees receive badges and certificate of attendance.
- Prepare other documentation/materials for events upon needs and requests from the team.

**Other Responsibilities**
- Conducts business in accordance with Bristol Myers Squibb Values.
- Completes all assigned SOPs and training within designated timeframe and adheres to job-specific SOPs, WPs, and Guidance Documents.
- Adheres to daily/weekly assignments and demonstrates flexibility during times of competing priorities.
- Develops and/or maintains all training materials as it relates to data entry/fulfillment activities.
- Participates in training of new hires, as appropriate, and ensures key activities are incorporated as part of the training.
- Participates in on the job training programs to enhance professional growth.

**Qualifications & Experience**
- Minimum 5 years administrative/coordinator

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