Children's Community Nursing Team Administrator

2 weeks ago


Lancing, United Kingdom Sussex Community NHS Foundation Trust Full time

**Communication and working relationships**: To liaise with other administrators/secretaries within Childrens Community Nursing service as necessary. To liaise both internally and externally between families and staff and with various organisations. Deal with all telephone enquiries effectively, ensuring a prompt, accurate and polite response. Acting on own initiative when necessary and appropriate.

Ensure good Diary management for Children and Young Peoples Community Nursing team including planning and organising staff rotas when required. In conjunction with all administrators within Children and Young Peoples Community Nursing, provide support to ensure there is adequate administrator cover during periods of sickness or annual leave. Key responsibilities: To be proficient in word processing and in maintaining spreadsheets in an accurate and professional style. To record and maintain accurate database of children and families in the Children and Young Peoples Community Nursing Team.

To be proficient in the use of patient electronic records system adopted by the organisation. Ensure all data is stored at the required SCFT level of confidentiality. Organise and prioritise own workload resolving conflicting diary appointments and schedules. Adopt a flexible attitude to take account of the changing needs of the service and respond accordingly Main tasks Arrange service meetings on a regular basis, including booking rooms.

Organise agendas, take minutes and collate all relevant papers relating to meetings and/or appointments. Support team lead in maintaining up to date staff information within Business Continuity Plan and personal staff records Open mail, sort and re-direct as necessary. Book patient transport as required Undertake photocopying, scanning and distribution of documents as required Accurately complete electronic monthly salary returns for the Childrens Community Nursing team, ensuring your Team Leader sends to payroll in according with payroll timetable. Calculate staff annual leave entitlements Maintain records of absence for the team which includes holiday and sickness Support team lead in maintaining staff rota on Health Roster and SystmOne To support the team in maintaining up to date database of Medical Devices and Assets for the Childrens Community Nursing Team arranging servicing and maintenance of medical devices when required Order IT equipment and medical devices, as required Maintain departmental stationary stock.



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