Events & Production Executive

3 months ago

Bournemouth, United Kingdom Quantum Full time

Would you like to be part of something special?

Welcome to Quantum
We’re an independent brand activation agency creating BIG ideas that work in MANY places.
We create campaigns that change customer behaviour by turning great STRATEGY into tangible ACTION.

Who are we?

We’re a team of thinkers and doers. People that understand people.

A challenger brand, working with challenger brands.

We practice what we preach. Creativity. Agility. Impact. And do what it takes to change behaviour.

We make the complex, simple - the theory, tangible - the intimidating, inspiring for consumers, shoppers, and stakeholders.

We turn strategy into action and deliver action where it’s needed.

Who we’re looking for

We need a brilliant Events & Production Executive hungry to learn and meet their next challenge, to join our growing team. You’ll be awesome at managing and producing events, building relationships, and have a strong passion for events and festivals. You will also need the ability to think creatively and inspire the team around you.

Ideally, you'll have previous experience in the field of events and some time working in an agency environment. Whilst that's ideal, for us, culture is paramount, so it's your attitude, passion and commitment that will make sure you fit in at Quantum.

The work is varied and covers an array of sectors and channels. You’ll be part of an exceptional production team, operating at the highest level and working with some of the most well-known brands in the world. You’ll have a team of brilliant creatives and senior production professionals to learn from and help you progress.

What you need to know

Core Traits
- You’ll have a relentless, can-do attitude and a drive to roll your sleeves up, get stuck in, continually learn,and grow.
- We expect you to be passionate and driven with the ability inspire your clients, colleagues, and your widerteam. In fact, anyone you come into contact with on a daily basis.Specific Event Production Responsibilities
- Sourcing and managing event suppliers for equipment
- Place orders for equipment and negotiate deals with suppliers
- Research new and existing event spaces and venues
- Assist production team with administrative tasks
- Issue and log purchase orders and check invoices against them
- Keep track of payments and expenses and log them into budgets
- Compile meeting agendas and take minutes from meetings
- Compile contact sheets for event staff, suppliers and key contacts
- Collate safety documents, training certificates and insurance for suppliers and staff
- Assist with recruitment of event staff
- Assist on the delivery of creative production
- Assist the production managers and safety officers on issues that may arise
- Undertake research as and when required
- Keeping inventories of items owned by QuantumResponsibilities on site:

- Managing the accreditation system for everybody entering site in the run up and during the event
- Acting as Site Officer Manager, ensuring all items are logged out efficiently
- Ensuring petty cash expenses are logged and transferred to budgets
- Ensuring incidents, losses and damages are logged immediately and incident reports are carried out
- Acting as the friendly and helpful but firm hub of the site
- Giving site safety inductions

Essential skills:

- Strong interest and experience working on live events or festivals
- Good English including written and verbal
- Strong planning, organisational and interpersonal skills
- An ability to work effectively under pressure
- A strong working knowledge of Microsoft Office
- The ability to respect confidentiality and use discretion
- Bags of enthusiasm and a willingness to learn

Integrated experience:
As a brand experience agency, everyone on the team can create, develop and deliver exceptional brand experiences across a wide range of touchpoints. You’ll have a knowledge of the event and festival landscape and insatiable desire to find new and exciting ways to deliver experiences to our audiences.

Relationships & business development:

- Whilst we have a team devoted production we expect you to be happy to build new relationships wherever and whenever you can and use any opportunity to further the development of the business with partners and clients.

What we can offer you
- 25 days holiday per year + Bank Holidays
- A free holiday on your birthday
- Enhanced Maternity and paternity benefit
- Enhanced Sick Pay
- Private Medical Insurance
- Medical Cash plan
- Access to face-to-face counselling sessions
- Employee Assistance Programme
- Access to multiple perks and discounts
- A fundamental focus on well-being
- Access to training & development
- Flexible start and finish times
- Socials
- Lots of little extras

Your Attributes
- Polished, professional demeanour, projecting confidence and enthusiasm for the business
- A belief that anything is possible
- A willingness to pitch in and help to get the job done
- Un flappable ability to stay on top of

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