Safety and Policy Coordinator

6 months ago

Salisbury, United Kingdom Fexco Full time

Job Advert

**Job Title**:Safety & Policy Coordinator

**Location**:Hybrid working (with the requirement to attend one of our nearest regional offices once a week and Head Office (Salisbury), as and when required).

**Company**:Fexco Property Services

**Hours**:37.5

**Introducing the Fexco Property Services Group**

**The role**:
This is an exciting role which is part of the Safety Team, you will be required to ensure building compliance, so that we meet existing and new legislation requirements. The Safety & Policy Coordinator will take ownership for thematic areas to drive and support the Senior Building Safety Manager and Director of Building Safety. You will be part of a connected high performing team, covering the properties managed by Remus, Bellharbour incorporating Kay and Co, Marler and Marler, IPM and Crabtree Property Management. We are looking for a new team member who has a positive ‘can do’ attitude and who is keen to learn and develop a career within Health and Safety.

**Some Responsibilities and Goals you’ll own**:

- Maintain accurate records within our internal databases and support the Central Service Team to ensure all assets and buildings are maintained according to current UK Legislation and British Standards.
- Take ownership for developing a project plan to address defined areas of building compliance, with guidance from the Director of Building Safety and Senior Building Safety Manager.
- Proactively problem solve to ensure the project progresses on time and to signposted deliverables.
- Conduct GAP analysis of key risk areas to the business and identify areas of priority focus.
- Prepare reports and present findings to senior managers in line with agreed KPIs.
- Confident managing own time and prioritising work independently as well as part of a high performing and supportive team environment.
- Signpost issues to the Senior Building Safety Manager for review regularly, along with progress reports to the team.
- Liaise and co-ordinate with all other company departments to ensure communication and service delivery issues are minimised.
- Promote and act according to all company values, systems, policies, and procedures.
- Attend periodic scheduled team meetings.
- Where required as part of the role, participate in meetings with external stakeholders
- such as Councils, Resident Groups, Fire Rescue Service, Developers
- supported by both the Senior Building Safety Manager and the Director of Building Safety.
- Support with information gathering to produce Building Safety Cases to the Health and Safety Executive.
- Support with Health and Safety document collation in relation the compliance with the ISO 45001, Safe Supplier and Achillies standards.
- Assist with Accident / Near miss reporting.
- Assistance with PEEPs.
- Assistance with Permits.
- Assist with critical impairments and liaising with Fire and Rescue Service.

**Must Have Skills**:

- Competent in using Microsoft Word, PowerPoint, and Outlook
- Confident in using Microsoft Excel
- creating charts, pivot tables, conditional formatting, manipulating large datasets.
- Competent in analysing statistics and data.
- Excellent administrative skills.
- Confident, proactive attitude.
- Verbal and written presentation skills.
- Flexible and able to adapt quickly to any new demands of the business.
- Be open to learning and be a committed team player.

**Desirable, but not essential as training will be provided to achieve the following**:

- Awareness of recent changes in Fire Safety legislation in England and Wales.
- Awareness of the Fire Safety Order 2005, Fire Safety Act 2021, Fire Safety (England) Regulations 2022 and the Building Safety Act 2022 alongside the implications of secondary legislation.
- Awareness of Accident Investigation.
- Awareness of the Health and Safety at work Act 1974 and associated regulations.
- Awareness of the Leasehold Management Industry and the Section 20 process.
- Evidenced knowledge of health and safety management systems.
- Qualification in NEBOSH level 3 Fire and Risk Management, or NEBOSH level 3 General Certificate in H&S. If not already acquired, the applicant will be expected to work towards these qualifications within the first year of appointment. Training and support provided.

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