Facilities Officer

2 weeks ago


Cardiff, United Kingdom Cardiff University Full time

**Advert**

**Facilities Officer**

**School of Computer Science and Informatics and the School of Mathematics**

The Schools of Computer Science and Informatics and Mathematics are looking to appoint an experienced and professional Facilities Officer to provide comprehensive operational support to both Schools. The successful applicant will undertake a variety of duties to support the Building, Facilities and Health & Safety Manager, and will assist with the development and implementation of systems and procedures to ensure all operations run smoothly within the purpose-built Abacws building and other campus locations, which currently include the School of Computer Science & informatics premises at the Queen’s Buildings, the Julian Hodge Building and Park Place (all within the Cardiff campus).- This role is campus based with options to work from home as needed.
- This position is full-time, 35 hours per week, available immediately and open-ended.**Salary**: £26,444 - £29,605 per annum (Grade 4)-
- As the biggest university in Wales - and a major employer, with more than 7,000 staff - we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.
- We strongly welcome female applicants and those from an ethnic minority group, as they are under-represented in our School.
- The School of Computer Science and Informatics and The School of Mathematics have an Athena SWAN Bronze Award that recognises good employment practice and a commitment to developing the careers of women working in science.**Date advert posted: Monday, 24 July 2023**

**Closing date: Monday, 7 August 2023**

**Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.**

**DUTIES AND RESPONSIBILITIES**

**Key Duties**
- Provide detailed advice and guidance on facilities and day to day activities of the Abacws building and other School locations.
- Collaborate with the Facilities and Technical Services team to make recommendations and develop basic processes and procedures for office and lab spaces.
- Provide advice to internal and external customers, using judgement and creativity to suggest the most appropriate course of action where appropriate, contributing to the resolution of more complex issues.
- Establish working relationships with key contacts to help improve service levels, developing appropriate communication links with the University’s Schools/Directorates and outside bodies as required to help improve the level of service the team provides to its customers.
- Coordinating and/or completing a range of routine tasks to meet operational and customer service requirements.
- Perform a variety of administrative duties to support the team and departments meet their objectives
- Gather and analyse data so that informed decisions can be made, establishing basic trends and patterns in the data and providing reports and recommendations for management.
- Contribute to the success of the team, leading others through example, and supporting the supervision and management of the Facilities and Technical Services Team.
- Instruct and guide other colleagues within the School of Mathematics and the School of Computer Science and Informatics on health & safety processes.

**Specific Duties**
- Work closely with the Facilities Manager to plan, coordinate, and execute the processes for space allocations, furniture orders, and preventive maintenance.
- Help to arrange training for and organise the Fire Marshals and First Aiders for each location.
- To undertake regular building safety and spot check inspections reporting on findings / issues for attention by others.
- Report, log, and monitor maintenance issues and liaise with colleagues in the Estates Department.
- Coordinate and / or undertake manual handling tasks seeking support from the central Manual Handling team as required.
- Report security incidents to University Security Services and liaise on any follow-on actions.
- Support the Facilities Manager to coordinate the control of keys / access cards and local management of access control, liaising with building occupants and security services to ensure effectively secured buildings.
- Assist with building management group meetings, taking minutes/action logs and contributing to agenda items, as necessary.
- Contribute and assist in the regular review of operational bu


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