Admin Assistant

4 months ago


London, United Kingdom Hena Group Ltd Full time

**Admin Assistant**

We have an exciting opportunity for an Admin Assistant to join us with the opportunity to grow into a larger role with more responsibility... You will be highly organised and a reliable individual with an excellent attention to detail. You will provide administrative support to ensure that the company’s office objectives are met in an effective and efficient manner. You will report to the CEO.

Founded in 1993, HC MedSpa is an award winning chain of UK Beauty Clinics.
We provide an extensive portfolio of advanced Medical Aesthetic treatments in
harmony with premium beauty services.

Our clinics are home to an International team of Cosmetic Doctors, Medical
Aestheticians and Beauty Experts committed to delivering excellence well supported
by gold standard cosmetic lasers.

In 2015 HC MedSpa received industry recognition at the London Beauty Awards
winning Cosmetic Clinic of the Year.

We are looking for a highly motivated, enthusiastic, experienced and skilled EA to
work within the Beauty and Aesthetic Industry.

Main Job Purpose: Office assistance and support to Head Office team.

About you:

- Have a high level of attention to detail with strong organisational skills.
- Have excellent time management skills and the ability to prioritise.
- Take pride in presentation and aspire for quality.
- Be friendly, approachable and able to adapt to working with a wide variety of people.
- Have a proactive, enthusiastic approach to ad hoc and everyday tasks.
- Have a demonstrable desire to learn.
- Be discrete and understand the importance of confidentiality.
- Have a working knowledge of Microsoft Office programs (Excel, Word)
- The Office Assistant will provide administrative and office support.

Specific Duties and Responsibilities:
The duties of this role are inclusive of, but not limited to the following:

- Digital Filing
- Making copies and collating documents
- Creating spreadsheets
- Saving relevant documents into the correct file on dropbox
- Process incoming and outgoing correspondence
- Answer calls and directing inquiries to the appropriate staff member
- Prepare shipments and mailings
- Work on special projects as assigned
- Meeting and greeting guests such as interviews, dealing with incoming calls
- Organise zoom & google meets to create video calls for meetings
- Diary Management of CEO
- Liaison with 3rd parties on behalf of CEO
- Arrange external appointments for CEO
- Attend meetings with CEO
- Minute taker for all CEO meetings
- Research for CEO
- Performing general office clerk duties & errands
- Assist senior management team in ad hoc projects

**Salary**: £25,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- Employee discount
- On-site parking
- Referral programme

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus
- Quarterly bonus

Work Location: In person


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