Admin Assistant

5 months ago

London, United Kingdom Give A Grad A Go Full time

A competitive starting salary of £26,000, with a discretionary company bonus
- 20 days of holiday (not including bank holidays)
- Great offices in West London

**Company profile - Marketing Agency**
In this Admin Assistant role in London, you’ll be joining an award-winning boutique design and marketing agency, working on print/web/promotion projects for clients offering an end-to-end service for their exciting clientele.

The agency partners with a wide range of businesses, from startups and charities to global companies, mainly within the corporate/financial sector. They are looking for an Admin Assistant to join their growing team based in Putney

**Job description - Admin Assistant**
This role involves the responsibilities of both an Office Manager and an Account Executive. The function of the role will be to support the Senior Account Manager and Account Director in all day-to-day activity, ensuring that the office functions smoothly. Over time, the role will take on more client-facing activity and responsibility for accounts, so we are looking for someone who will be able to learn quickly and step up as they are given increasing responsibility.

You will have an opportunity to make a significant contribution to the agency, and to benefit from its development. Longer-term, if you make a valuable contribution to the business you will benefit from the small size of the team by joining at this time. You will also be given opportunities to develop faster than you would at larger companies. This presents opportunities for long-term personal and professional development as the company grows.

**Key responsibilities - Admin Assistant**:

- In this Admin Assistant job, your responsibilities will include:_

Office Management
- Ordering couriers and ensuring that all deliveries are sent out and received on time
- Answering switchboard PA duties for the Director Sole responsibility for regularly occurring deliveries
- Updating spreadsheets to monitor stock levels
- Processing incoming invoices and updating the database
- Monitoring petty cash
- Ordering supplies
- Keeping the office tidy and organised
- Greeting visitors and making tea/coffee

Account handling
- Taking briefs from clients and discussing with the Account team, establishing timeframes for completion of work
- Briefing designers and programmers as appropriate
- Dealing with suppliers - obtaining quotes, placing orders
- Drafting quotes for clients
- Ensuring that all work is completed to deadline and to a high standard
- Proofreading and checking documents to ensure consistency
- Writing and sending invoices
- Maintaining regular and honest communication with clients to make sure that they are looked after well

**Job requirements - Admin Assistant**
- A graduate from university, ideally having studied English or a written focused degree
- Good maths skills
- Introduction to commercial experience is desirable, such as internships or placements
- Exceptional communication skills - you can find a way of building rapport with everyone and anyone
- A natural problem solver, with great organisation/time management and the ability to think both critically and creatively
- A real go-getter and high achiever, with the confidence to work autonomously and get things done
- Ability to coordinate issues between internal and external clients and internal team
- A genuine interest in the creative sector and design

**Benefits of the job - Admin Assistant**
- A competitive starting salary of £26,000, with a discretionary company bonus
- Great progression outline - you’re joining a small team so progression opportunities are fruitful
- A collaborative team who are experts in their field but also super down-to-earth
- 20 days of holiday (not including bank holidays)
- Great offices in West London
- Give A Grad a Go is committed to being an equal opportunity employer. All qualified applicants will receive consideration regardless of age, gender, ethnicity, sexual orientation, faith, disability, or other. We are continually finding ways to improve the way we work, read our Diversity and Inclusion promise for more information about this._

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