Senior Administrator

4 weeks ago


Southampton, United Kingdom University of Southampton Full time

**2599224RW**

14-month fixed term / secondment opportunity for a full-time Senior Administrator/Executive Assistant for Professor Jane Prichard, Head of School: Health Sciences in the Faculty of Environmental and Life Sciences.

The post is for a Senior Administrator within the Faculty Operating Services team, to start mid-March 2024.

The Faculty Operating Service works with Faculty, Deanery and School Senior Leadership Teams to support those areas of work which provide essential services to our core business of education, research, and enterprise.

About You:
We welcome applicants with experience within an Executive Assistant style role. Applicants must have excellent communication and interpersonal skills as well as proven MS Office IT skills (ideally including MS SharePoint and Teams), the ability to demonstrate initiative and prioritise their own work whilst contributing to a team, effectively managing a diverse workload and a strong attention to detail are essential.

The main responsibilities of the post will include:

- Providing administrative support to the Head of School.
- Full diary management and event management.
- Maintaining and prioritising an actions list.
- Liaising with external partners and senior staff and colleagues across the university.
- Providing a high level of confidentiality at all times.
- Minuting meetings.
- Using support systems and processing systems requests. The post holder will report to the School Operations Manager.

The post holder will report to the School Operations Manager.

The location of work is Highfield campus and includes hybrid working.

We believe equality, diversity and inclusion are fundamental to making the University of Southampton a welcoming, vibrant and successful organisation. Having a diverse workforce, inclusive of people of all ages and beliefs, from different racial backgrounds, educational and social backgrounds opens up a wealth of possibilities, makes us more creative and accelerates our impact on society. We welcome applicants that value diversity of our community and are willing to play their part in supporting the mission of inclusivity.**Further details**:

- Job Description and Person Specification



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