Junior Human Resources Officer

3 months ago

Reading, United Kingdom Skye Business Solutions Full time

**Short Description**

Are you ready to take on a crucial HR role in the heart of a dynamic company?

**Bullet Points**
- Remote working arrangement, before transitioning to a hybrid role in Reading
- Exp in payroll processes, staff onboarding, and HR compliance essential
- Satellite branch of a large, stable multi-national ERP systems company

**Full Job Description**Assists with administrating day-to-day operations of the people functions and duties. You will start with a remote working arrangement, before transitioning to a hybrid model centered around a potential office in Reading.

**This permanent position offers a competitive salary range of GBP20000.00 - GBP24000.00 and flexible hours spread evenly across a 5-day work week.**

**Key Responsibilities**:

- Assist with the preparation and processing of the monthly payroll of UK employees on the payroll system (This includes the entire cycle of the payroll process).
- Advising on UK legislation surrounding all aspects of payroll.
- Review and ensure the accuracy of approved travel and overtime claims for UK employees.
- Responsible for the coordination between the UK payroll and Central People Operations, to ensure proper flow and maintenance of employee data.
- Handle the administration of the Payroll system for UK employees (adding new employees and terminations to Payroll).
- Maintain UK employee records.
- Generate reports for payments e.g. PAYE returns and other third parties.
- Maintain a proper document control system.
- Keep abreast with company policies and tax legislations that impact remuneration.
- Prepare month-end reporting for payroll for UK employees (timeous and accurate reporting submitted).
- Formulation, curation, and publishing of global people policies.
- Consolidation of global people reports and dashboards.
- Responsible for people data management relating to systems data accuracy including talent management system, AD, and distribution lists.
- Provide general people administration support.

**What you will need**:

- Relevant courses or Diploma/Degree in Human Resources
- 3+ years of general Human Resource experience (including payroll experience)
- HR legislation relating to the UK
- HR Systems
- Excellent Microsoft Office skills
- Knowledge of Payroll Systems (i.e. VIP is essential)
- Working in a global organization
- Knowledge of database management and record-keeping
- Organised, Detail-oriented, and efficient
- Ability to manage tight deadlines, maintain confidentiality, exercise extreme discretion, and work efficiently in a broad cultural spectrum
- Strong interpersonal skills
- The ability to objectively interpret and translate complex information
- Systems thinking
- Stakeholder engagement

**Detailed Job Description**:
**Payroll and Benefits Management**
- Conform to RTI regulations in terms of online submittal of FPS and EPS
- Inputting all bonuses, leave, advances, etc into Payroll
- Balancing Medical Aid and Provident Fund Contributions before Payroll is run
- Ensure that benefits documentation is completed correctly
- Organize and maintain all personnel records and filing
- Run GL to ensure figures are available to meet monthly accounts deadline
- Complete the Department Employee Status schedule to facilitate reporting of monthly financial accounts
- Effective and timeous resolution of inquiries and refer if necessary
- Monthly recordkeeping of payroll information and reports
- Successful statuary returns achieved
- Complete the Gross salaries spreadsheet and recon schedule for year-end and audit purposes
- Liaise with Auditors to provide all payroll/salary information required to conduct annual audits
- Conduct Tax Year End reconciliations
- Keep an ongoing record of staff movement
- Capture annual salary increases into Salaries Excel spreadsheet, payroll, and Provident Fund Schedules in April each year

**Reporting**
- Prepare monthly reports in line with Audit requirements (i.e. leave reports, incentives, overtime paid, etc)
- Create regular reports and presentations on People metrics
- Generate Workman’s Compensation and Employment Equity reports to be sent annually

**People Administration and Support**
- Update internal databases (e.g. record sick or maternity leave)
- Consolidation of global people reports and dashboards
- Formulation, curation, and publishing of global people policies
- Create regular reports and presentations on HR metrics (e.g. turnover rates)
- Responsible for people data management relating to systems
- data accuracy including talent management system, AD, and distribution lists
- Assist and support People team members with ad-hoc filing, administration tasks, and projects.
- Assist with all employee queries (i.e. employment or people-related issues).

**What is in it for you**
- Permanent employee benefits including pension and medical insurance.

Laptop and home-working equipment.
- Small personable team

**Salary**: £20,000.00-£24,000.00 per year

Ability to commute/relocate:

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