Office Support Administrator
7 months ago
**Office Support Administrator**
**About Us**
We are looking for an Office Support Administrator to join our team based in our Glasgow office, working closely with the wider Office Support team who are based in our Edinburgh office. The role will carry out a wider range of duties including reception, general office support through to supporting both our teams in Glasgow and wider on administration tasks and meeting support.
Due to the reception cover this is a full-time office based role.
**What you will do**
You will build upon your existing skills by completing a range of office tasks and activities including:
- Reception duties including meeting clients and taking telephone calls
- Provision of tea/coffee etc. for meetings/events
- Keeping meeting room clean and tidy
- Maintaining stationery & office supplies
- Support organising meetings - including attendees, meeting requirements, venue, travel, papers, minute-taking etc as appropriate
- Preparation and finalising of Letters of Engagement
- Diary management, expense claims and timesheet preparation for some members of the Strategic Leadership Group
- Liaising with the Office Manager to make sure that we meet requirements for health & safety such as fire regulations and having first aid kits etc.
- All filing, and maintenance of CT client records and database
- Photocopying as required
- Any other ad-hoc administrative duties as required
**What we are looking for**
We are looking for someone who is pro-active, adaptable, willing to learn and takes pride in their work. You will have:
- An ability to work in a responsible position within a professional office, ideally including some work/voluntary experience in a similar capacity
- Qualification in Business Studies or Administration or equivalent experience
- IT skills including Microsoft Office
- Be an effective team worker who supports others and uses initiative
- Organisation skills including prioritisation and working to deadlines
- Work accurately and efficiently
- Show willingness and adaptability to complete a variety of tasks
- Be responsible and see tasks through to completion
- Be punctual, reliable and show care when dealing with client records
- Have a capacity to learn and progress on the job
**How to apply**
**Job Types**: Permanent, Full-time
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Glasgow: reliably commute or plan to relocate before starting work (required)
Licence/Certification:
- Right to Work (required)
Work Location: In person
Reference ID: CTOSA
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