Accounts Payable Assistant

3 weeks ago

Edinburgh, United Kingdom Anderson Strathern LLP Full time

**You will be responsible for**

The role focuses on two key areas - purchase ledger and standard financial processes. For each area the main duties include:
**Accounts Payable**
- Receive all supplier invoices and statements, use on-line authorisation process to check coding and authorisation to ensure compliance with firm’s procedures and where appropriate match the purchase order number in the firm’s database
- Process and file supplier invoices accurately and promptly onto the firm’s Accounts Payable System and liaise with fee earners regarding queries
- Ensure that information added to the system can be sensibly used by those rendering bills.
- Post Credit notes and reconcile supplier statements within agreed timescales
- Deal with Suppliers queries including setting up new suppliers and queries re payment of invoices
- Produce payment runs for each of three companies within agreed timescales
- Monthly reconciliation of Purchase Ledger control account with the GL for each of the three companies
- Regular review of aged unpaid invoices highlighting any issues to the Finance Manager

**Standard Financial processes**
- Bank charges, DD and SO payments and ESPC charges
- Process invoices for Registers of Scotland, Companies House and Coal Authority
- Expense claim forms from staff and partners
- Credit Card statements from staff and partners

**What you will need to succeed**
- Accounts Payable experience preferred
- Have good numeracy skills
- Demonstrate excellent communication, time management and organisational skills
- Have proficient computer skills including word and outlook
- Willingness to learn

Schedule:

- Monday to Friday

Work Location: Hybrid remote in EDINBURGH

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