Support Secretary

3 months ago


Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

An opportunity has arisen for a Support Secretary to join the Admin & Clerical Pool within Blood Science Office based at Royal Preston Hospital.

We are looking for an experienced enthusiastic individual to join our team as a Support Secretary on a permanent full time basis.

You will be a self-motivated individual with proven secretarial skills which include digital audio typing with speeds of 50 - 60 words per minute, minute taking, diary management and excellent telephone manner with the ability to communicate effectively at all levels. You will be calm under pressure and have a willingness to undertake and learn new tasks.

A broad experience of IT systems including digital dictation, Microsoft teams and experience in a secretarial/admin job are essential to this role.

This post is a full time position, Monday to Friday between the hours of 08:30 to 17:00 hrs.

You will be a member of a team of support secretaries/Clerical support staff providing secretarial and administrative support within the Blood Science Admin and Clerical pool., dealing with Consultants, Heads of Department together with Lab staff. They will support the efficient channelling of communication between medical staff, external hospitals, and other disciplines within the Trust.

You will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity.

We have 10,000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care which means your role is pivotal and something really to be proud of.

**Duties to include, but not be limited to**:

- Be the point of contact for all day to day enquires, referring where necessary to more senior staff
- General Secretarial Duties
- Manage electronic calendars for relevant staff (e.g. Consultants, senior managers), organising Microsoft Teams Meetings as required and accurate maintenance of an electronic diary with effective communication of diary commitments.
- Coordinate meetings at the request of the relevant staff (e.g. Consultants, senior managers). This occasionally requires arranging venues and refreshments for off-site meetings.
- Provide secretarial and administrative services to relevant staff by perusing and distributing incoming correspondence, disseminating information, maintain up to date filing system, booking systems and continuously developing administrative practices to ensure order and efficiency in the Blood Science office.
- Attend meetings in order to take minutes and produce/distribute documentation as required.
- Provide secretarial and administrative support when other members of the team are absent.
- Prioritise own workload appropriately, referring any service concerns to the Team Leader in a timely manner.
- Maintain good relationships with members of staff ensuring a high degree of confidentiality and integrity at all times.
- Use databases and computer packages where appropriate to initiate and maintain records and generate statistics for analytical purposes.
- Utilisation of local or Trust case note tracking system.
- Audio/digital dictation


  • Support Secretary

    3 months ago


    Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    You will be a member of a team of support medical secretaries providing secretarial and administrative support to consultants, junior medical staff and any other staff. They will support the efficient channelling of communication between medical staff, GPs, patients, relatives, members of the public and other disciplines within the Trust. You will...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Are you a driven, passionate and enthusiastic individual looking for a new challenge? Look no further! An amazing opportunity has arisen for a Medical Support Secretary to Join the Cardiology Department based at Royal Preston Hospital. We are looking for an experienced enthusiastic individual to join our team as a Band 3 Support Secretary on a Full time...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Are you a driven, passionate and enthusiastic individual looking for a new challenge? Look no further! An amazing opportunity has arisen for a Medical Support Secretary to Join the Diabetes Department based at Royal Preston Hospital on secondment. We are looking for an experienced enthusiastic individual to join our team as a Band 3 Support Secretary on a...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Working with us as our divisional support secretary gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns. You’ll make an impact, be challenged to think differently, be bold & help...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Are you an experienced Secretary who has knowledge of MS Office 365, medical terminology, is skilled in audio typing and is a proactive and motivated individual who enjoys working in a challenging and busy environment? Our Support Medical Secretary provides a professional and comprehensive secretarial and administrative support to Ear Nose and Throat (ENT)...

  • Support Secretary

    3 months ago


    Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    This is an excellent and exciting opportunity to join the Renal Department which is a very busy and fast paced department providing patient care across Lancashire & South Cumbria, East Lancashire, Blackpool & Fylde and surrounding areas. We are seeking an individual that is not only enthusiastic and forward - thinking but also, kind and caring ensuring they...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    This is an excellent and exciting opportunity to join the Renal Department which is a very busy and fast paced department providing patient care across Lancashire & South Cumbria, East Lancashire, Blackpool & Fylde and surrounding areas. We are seeking an individual that is not only enthusiastic and forward - thinking but also, kind and caring ensuring they...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    This is an excellent and exciting opportunity to join the Renal Department which is a very busy and fast paced department providing patient care across Lancashire & South Cumbria, East Lancashire, Blackpool & Fylde and surrounding areas. We are seeking an individual that is not only enthusiastic and forward - thinking but also, kind and caring ensuring they...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    So much more than simply ‘admin’! This is an interesting and unique post providing Secretarial Support to a very busy and dynamic service! We rely on our Secretarial support to provide the most effective patient care and overall best quality experience for our service users. As a key member of our team, you will be expected to have good communication...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    These are challenging, yet exciting times for our hospitals as we move forward into the new collaborative NHS world in which our roles and relationships will take greater prominence as the NHS recovers from the pandemic. What will not change is our vision to always provide excellent care with compassion to our communities. Our ambition, success, identity,...


  • Preston, United Kingdom Lancashire Teaching Hospitals Full time

    Job overview Join the dynamic world of Neurology! We're on the lookout for a vibrant Support Medical Secretary to elevate our team in the bustling Medicine Division. Picture yourself providing top-notch Administrative & Clerical support to our brilliant Neurology Consultants, Registrars, and Specialist Nurse Teams—eleven consultants strong! Don't...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    We are looking to welcome Support Medical Secretary’s in the Paediatrics team within the Division of Women & Children. This is an excellent opportunity for an individual to work in a band 3 capacity, gaining experience to help shape a future career goal. We are seeking an individual that is not only enthusiastic and forward - thinking but also, kind and...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    We are looking to welcome a Support Medical Secretary’s into the Paediatrics team within the Division of Women & Children. This is an excellent opportunity for an individual to work in a band 3 capacity, gaining experience to help shape a future career goal. We are seeking individuals that are not only enthusiastic and forward - thinking but also, kind...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    These are challenging, yet exciting times for our hospitals as we move forward into the new collaborative NHS world in which our roles and relationships will take greater prominence as the NHS recovers from the pandemic. What will not change is our vision to always provide excellent care with compassion to our communities. Our ambition, success, identity,...

  • Support Secretary

    3 months ago


    Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for a Support Secretary to join the Admin & Clerical Pool within Blood Science Office based at Royal Preston Hospital. We are looking for an experienced enthusiastic individual to join our team as a Band 3 Support Secretary on permanent full time basis. You will be a self-motivated individual with proven secretarial skills which...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Do you want to make a difference within Children and Young People’s lives within Lancashire Teaching Hospitals NHS Foundation Trust? Due to internal promotion we are looking to welcome a Support Medical Secretary on asecondment basis for 12 monthsin the Paediatrics team within the Division of Women & Children. This is an excellent opportunity for an...

  • Support Secretary

    3 months ago


    Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Are you an passionate, driven individual looking for a new challenge? Then look no further! An opportunity has arisen for a Support Secretary to join the Admin & Clerical Pool within Blood Science Office/Histology based at Royal Preston Hospital. We are looking for an experienced enthusiastic individual to join our team as a Support Secretary on a...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Have you ever wanted to work within a busy but rewarding environment? We need someone with a big smile and warm heart, someone who can listen with a sympathetic ear, as well as being flexible and a team player. If this is you, then look no further! This could be the position that you've been looking for! You will be a member of a team of support medical...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    We are looking for a Support Medical Secretary to join the Neurology Department within the Medicine Division. You will provide Administrative & Clerical support to the Medical Secretaries and clinical teams within the department. Do not worry if you do not have all the medical terminology as this is something we can really help you develop and will stand you...

  • Medical Secretary

    3 months ago


    Preston, United Kingdom Lancashire & South Cumbria NHS Foundation Trust Full time

    Applications are invited for an experienced band 4 Medical Secretary to provide secretarial and administration support to the Consultant and Junior Doctors for the A&E Liaison team based on at the Avondale Unit, Royal Preston Hospital. As a medical secretary, you will need advanced word processing and audio typing skills. You will need experience of live...