Support Medical Secretary

7 months ago


Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

Do you want to make a difference within Children and Young People’s lives within Lancashire Teaching Hospitals NHS Foundation Trust?

Due to internal promotion we are looking to welcome a Support Medical Secretary on asecondment basis for 12 monthsin the Paediatrics team within the Division of Women & Children.

This is an excellent opportunity for an individual to work in a band 3 capacity, gaining experience to help shape a future career goal.

We are seeking an individual that is not only enthusiastic and forward - thinking but also, kind and caring ensuring they are putting the patients and families first throughout their journey of our service.

You will be a member of a team of support medical secretaries providing secretarial and administrative support to consultants, junior medical staff, and any other staff. You will support the efficient channelling of communication between medical staff, GPs, patients, relatives, members of the public and other disciplines within the Trust.

This is a role which can be challenging but also rewarding as you seek to support the consultants and patients/parents/carers to provide a joined up service where our patients will feel listen to and valued.

You will provide support secretarial / administrative services to our specialist consultants and Specialty Doctors.

This may involve perusing and distributing incoming correspondence, disseminating information, composing reports and correspondence, maintaining up-to-date filing systems and continuously developing administrative practices to ensure order and efficiency within our friendly team.

We have 10000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care which means your role is pivotal and something really to be proud of.

**Duties will include but not be limited to**:

- Be the point of contact for all day to day enquires, referring where necessary to more senior staff
- Manage your own Consultant workload
- Manage the IHA patient database utilising Quadramed to book appointments accordingly
- Coordinate appointment with parents / carers always using the strictest confidentiality and updating database
- Chase progress on all issues with appropriate managers /consultants on behalf of the Directorate and when necessary to ensure that deadlines are met.
- Maintain efficient and effective administrative systems, including bringing forward appointments, being key point of contact for parents / carers, nursing teams and other clinical colleagues
- Organise the daily work of the consultants, ensuring files and papers are available and up to date, providing briefings for the day’s activities, highlighting deadlines and potential conflicts of interest
- Ensure appointment slots are managed accordingly and meet the guidelines and expectations from Safeguarding, as well as defined goalpost
- Attend meetings to take minutes and produce / distribute documentation as required
- Organise meetings as required, to include preparation of agendas and minute taking, co-ordinating follow up action as required to ensure that decisions / recommendations are implemented
- Provide secretarial and administrative support when other members of the team are absent - this includes within other areas that fall under paediatrics, including hospital sites.
- Use databases and computer packages where appropriate to initiate and maintain records and generate statistics for analytical purposes
- Provide secretarial and administrative cross cover when other members of the team are absent/agile or travel to a different site
- Open & deal with any correspondence

Click to see the full job description attached.



  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Are you an experienced Secretary who has knowledge of MS Office 365, medical terminology, is skilled in audio typing and is a proactive and motivated individual who enjoys working in a challenging and busy environment? Our Support Medical Secretary provides a professional and comprehensive secretarial and administrative support to Ear Nose and Throat (ENT)...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Are you a driven, passionate and enthusiastic individual looking for a new challenge? Look no further! An amazing opportunity has arisen for a Medical Support Secretary to Join the Cardiology Department based at Royal Preston Hospital. We are looking for an experienced enthusiastic individual to join our team as a Band 3 Support Secretary on a Full time...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Are you a driven, passionate and enthusiastic individual looking for a new challenge? Look no further! An amazing opportunity has arisen for a Medical Support Secretary to Join the Diabetes Department based at Royal Preston Hospital on secondment. We are looking for an experienced enthusiastic individual to join our team as a Band 3 Support Secretary on a...

  • Medical Secretary

    2 days ago


    Preston, United Kingdom Hays Specialist Recruitment Limited Full time

    Medical Secretary **Your new company**You will be working for an East Lancashire based NHS Trust. They provide effective and personal care for around 750,000 per year. They offer primary care to over 530,000 patients in the local community and have 8,000 employees in the trust to ensure the needsof end users are met. **Your new role** In the role of Medical...

  • Medical Secretary

    23 hours ago


    Preston, United Kingdom Lancashire & South Cumbria NHS Foundation Trust Full time

    The post holder will manage the office administration of the Consultant and other medical staff within the team, providing an efficient and effective secretarial service to support medical staff in maintaining a safe, efficient and effective clinical service.

  • Medical Secretary

    7 months ago


    Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    You will be responsible for the day to day management of a team of support medical secretaries providing secretarial and administrative support to consultants, junior medical staff and any other staff. They will ensure the efficient channelling of communication between medical staff, GPs, patients, relatives, members of the public and other disciplines...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Have you ever wanted to work within a busy but rewarding environment? We need someone with a big smile and warm heart, someone who can listen with a sympathetic ear, as well as being flexible and a team player. If this is you, then look no further! This could be the position that you've been looking for! You will be a member of a team of support medical...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Do you want to make a difference within Children and Young People’s lives within Lancashire Teaching Hospitals NHS Foundation Trust? We are now looking to welcome a Support Medical Secretary in the Paediatrics team within the Division of Women & Children. We are seeking an individual that is not only enthusiastic and forward - thinking but also, kind and...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    We are looking to welcome a Support Medical Secretary’s into the Paediatrics team within the Division of Women & Children. This is an excellent opportunity for an individual to work in a band 3 capacity, gaining experience to help shape a future career goal. We are seeking individuals that are not only enthusiastic and forward - thinking but also, kind...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    We are looking to welcome Support Medical Secretary’s in the Paediatrics team within the Division of Women & Children. This is an excellent opportunity for an individual to work in a band 3 capacity, gaining experience to help shape a future career goal. We are seeking an individual that is not only enthusiastic and forward - thinking but also, kind and...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    We are looking for a Support Medical Secretary to join the Neurology Department within the Medicine Division. You will provide Administrative & Clerical support to the Medical Secretaries and clinical teams within the department. Do not worry if you do not have all the medical terminology as this is something we can really help you develop and will stand you...


  • Preston, Lancashire, United Kingdom NHS Full time

    Role OverviewWe are seeking an experienced Medical Secretary to join our dynamic team supporting the Ear Nose and Throat (ENT) Department at Royal Preston Hospital.This is a 37.5 hours per week, Monday to Friday role, providing a professional and comprehensive secretarial and administrative service to Consultants and Clinical Teams.


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Would you like to work as part of a team that works well together, always there to help each other and create the best patient experience that you can? If the answer is yes, then we would love to hear from you! A fabulous new opportunity for a Support Secretary for Women's Health has arisen within the Women’s & Children’s Division at Lancashire Teaching...


  • Preston, Lancashire, United Kingdom Wales Medicines Strategy Group Full time

    The position of Medical Secretary is available at Lancashire Teaching Hospitals NHS Foundation Trust. As a key member of the team, you will provide administrative support to the ENT Department, ensuring seamless communication between medical staff, patients, and other departments.This role requires excellent organizational and communication skills, with the...


  • Preston, Lancashire, United Kingdom Wales Medicines Strategy Group Full time

    We are seeking an experienced Medical Secretary to join our dynamic team at Royal Preston Hospital, supporting the ENT Department. This is a permanent full-time position, working 37.5 hours per week, Monday to Friday.Job OverviewThis role involves providing a professional and comprehensive secretarial service, ensuring efficient communication between medical...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns. You will provide cross cover across community sites to ensure consistent management of teams and medical secretary...


  • Preston, United Kingdom Brook Street Full time

    Medical Centre Receptionist Hours: 30 hours per week between 8am-5pm to be discussed on interview Preston PR3 - £11 per hour This is a long term ongoing temporary position to cover maternity leave with potential to go permanent We are currently recruiting for a medical secretary to provide assistance to the practice team and project a positive and...

  • Medical Secretary

    22 hours ago


    Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Here is an exciting opportunity for a Medical Secretary within the department of Neuro Surgery. We are looking for a dynamic, enthusiastic and forward thinking individual to work with us in the Neurosurgery Department at Royal Preston Hospital. You will need to possess excellent interpersonal, organisational, communication and keyboard skills and must be...

  • Medical Secretary

    7 months ago


    Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    Are you a dynamic, enthusiastic and forward thinking individual? Are you looking for a new challenge? If YES...we want to hear from you! We have an opportunity for a Medical Secretary/Team Leader to join the Neurorehabilitation Department within the Medicine Division. This is a full time post 37.5 hours per week, Monday - Friday, and will be based working...


  • Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

    We are looking to welcome Support Medical Secretary’s in the Community Paediatrics team within the Division of Women & Children. **We currently have 2 part time vacancies available**: 1 x 30 hour post 1 x 22.5 hour post Based at Ashton Health Centre but may be required to work within Fulwood Audiology Centre & Broadoaks Child Development Centre. This is...