Receptionist / Administration Assistant Apprentice

1 week ago


BlaydonOnTyne, United Kingdom Access Training Full time

St Thomas More Catholic School is a co-educational Catholic Academy which provides for the education needs of 11-18 year old pupils from the west of Gateshead L.A. Our school aims to provide a stimulating and encouraging environment within which students can attain the highest standards of which they are capable, and to assist them in taking their place in the world outside school in a useful and fulfilling career, with a firm sense of Christian commitment.

In January 2014 the school founded a multi academy trust, the St Thomas More Partnership of Schools at the request of a primary feeder school. The trust comprised of St Thomas More Catholic School, Sacred Heart Catholic Primary School, Byermoor and St Matthew’s Catholic Primary School, Prudhoe. In April 2020, we became part of the Bishop Wilkinson Catholic Education Trust.

**Job Description/Skills Required**:
St Thomas More Catholic School have an exciting opportunity for someone to join their administration team. The successful person, will provide administrative support in order to meet the needs of the school. You will play a crucial role in the smooth running of the main school office and provide support to all areas of school administration.

**Main Duties and Responsibilities**
- Answering and directing incoming calls or taking appropriate messages and forwarding these to the necessary persons. Respond promptly to concerns from parents, staff or students.
- Make outgoing calls, for example to arrange meetings or to obtain / relay information.
- Greeting visitors to the school and ensuring they are registered on the Inventory system. Provide all visitors with a visitor’s badge, safeguarding and health and safety information.
- Answering student, parent, and staff queries either in person or over the phone.
- Manage the Admin Office and Info Mailboxes.
- Ensure students sign in and out on Inventory as appropriate, for example for appointments, study leave.
- Dealing with all incoming and outgoing post for the school, including examination post. This will also include franking outgoing mail and recording the associated expenditure.
- Preparing and proofreading letters and organising the distribution to relevant staff, students and parents. Upload letters onto the school website if necessary.
- General use of office equipment such as scanning, photocopying, shredding, filing.
- Maintain paper based and electronic data, documentation, filing and archiving systems, ensuring GDPR and Data Protection compliance in all record keeping procedures.
- Collating and processing overtime claims from across the school on a monthly basis.
- Responsible for maintaining the Single Central Record
- To assist with recruitment and HR tasks
- Maintain staff and school calendars.
- Book and manage the school minibuses.
- Book rooms for visitors, meetings and staff in school.
- Book Taxis for students, staff and visitors as required.
- Coach bookings for school trips and activities.
- Assist in arranging hospitality for meetings in school as requested.

**Qualifications Required**:
5 GCSEs Grade A*-C / 9-4 to include both Mathematics and English or equivalent

**Personal Qualities**:

- We are looking for someone with a ‘can do’ attitude, a team player, with good communication skills both verbal and written.
- The person will develop skills to provide administrative support to the team to help the school operate effectively and efficiently.
- You must also have a good work ethic and the ability to work to own initiative.
- Ability to relate well with staff and students and build appropriate and effective working relationships.
- Excellent organisational skills as well as the ability to work under pressure and manage time effectively.

**Future Prospects**:
On completion of the apprenticeship, an opportunity for a permanent role within the business.

**Reality Check**:
Apprenticeship wage for year one is £6.60 per hour, on completion of first year, apprentices will be paid the National Minimum Wage for their age.

**Training To Be Provided**

Level 3 Business Administrator apprenticeship standard, which includes:

- Level 2 Functional Skills in maths and English (if required)
- End-Point Assessment (EPA)

Training delivered by Access Training through a mixture of projects, training workshops and one to one support.

**Apprenticeship standard**

Business Administrator

**Job Types**: Apprenticeship, Full-time

**Salary**: £244.20 per week

**Benefits**:

- Company pension
- Cycle to work scheme
- On-site parking
- Sick pay
- Wellness programme

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Blaydon-On-Tyne, NE21 4BQ: reliably commute or plan to relocate before starting work (required)

Application question(s):

- How will you travel to the employer?
- Why would you like to work within a school office?

**Education**:

- GCSE or equivalent (required)



  • Stoke-on-Trent, United Kingdom University Hospitals of North Midlands NHS Trust Full time

    **Therapies Receptionist / Administration Apprentice** The Therapies department is looking to appoint an enthusiastic Receptionist/Administration Apprentice who is reliable and willing to learn, to join an efficient and highly motivated administration & clerical team. This is role will involve multi-tasking with constantly changing priorities, you will be...


  • Stoke-on-Trent, United Kingdom University Hospitals of North Midlands NHS Trust Full time

    Therapies Receptionist / Administration Apprentice The Therapies department is looking to appoint an enthusiastic Receptionist/Administration Apprentice who is reliable and willing to learn, to join an efficient and highly motivated administration & clerical team. This is role will involve multi-tasking with constantly changing priorities, you will be...


  • Stoke-on-Trent, United Kingdom Phoenix Gas Services Ltd Full time

    We are looking for a friendly **Apprentice Receptionist** to join our HR Team! The Apprentice Receptionist will undertake a **Level 3 Business Administration **qualification as part of the apprenticeship. We will also provide training in various HR tasks. The apprenticeship will be paid at National Apprenticeship Wage. **Responsibilities and Duties**: -...


  • Burton-On-Trent, United Kingdom Burton and Trent Court Full time

    Towerview Care currently require an Administration Assistant / Receptionist to join our team at Burton and Trent Court in Burton on Trent. Reporting to the Administrator and working alongside each other, we are looking for friendly, confident individuals that have a professional, confident telephone manner with an ability to meet, greet plus sign post...


  • Burton-On-Trent, United Kingdom Burton and Trent Court Full time

    Towerview Care currently require an Administration Assistant / Receptionist to join our team at Burton and Trent Court in Burton on Trent. Reporting to the Administrator and working alongside each other, we are looking for friendly, confident individuals that have a professional, confident telephone manner with an ability to meet, greet plus sign post...


  • Westcliff-on-Sea, United Kingdom Carnarvon Medical Centre Full time

    _Receptionist/Administration Assistant _ We are looking for an enthusiastic receptionist to join our friendly and busy team. Flexibility to cover holiday and sickness is essential. **Job Types**: Part-time, Permanent Pay: £11.44 per hour Expected hours: No less than 12 per week **Benefits**: - Company pension - Sick pay Schedule: - 12 hour...


  • Newcastle upon Tyne, United Kingdom Physiotherapy Matters Ltd Full time

    **JOB DESCRIPTION - RECEPTIONIST AND ADMINISTRATIVE** **ASSISTANT- Full or Part-time** **Overall**: Accountable to the Business Manager, you will work alongside the Admin and Clinical Teams to ensure an exceptional experience is delivered to our clients. You will ensure our services are managed and maintained within the framework of our robust clinical...


  • Clacton-on-Sea, United Kingdom Primary Care Careers Full time

    **About the Role**: There’s more to our Receptionist roles than answering the phone and making appointments. Kennedy Way Medical Centre and Greens Elms Health Centre are looking for a Receptionist / Administrator for 37.5 hours per week. This role is based across the 2 surgeries plus the branch surgery at Nayland Drive. In this essential front-line role...


  • Stockton-on-Tees, United Kingdom Intec Business Colleges Full time

    The Business Administration Apprentice will be responsible for providing effective administrative assistance to the Dawsongroup vans limited (DGV) Finance and Accounts departments by supporting the team with the day-to-day requirements of the business. Full training will be provided in all areas. **Annual wage** £9,609.60 a year The salary will be...


  • Stoke-on-Trent, United Kingdom CarSupermarket.com Full time

    **Are you an **Administrator that is passionate about Customer Service? We are looking for dedicated individuals to join our team.** Perfect opportunity to join an amazing team at our Stoke Branch as a part time Receptionist/Administrator, you will provide support to the whole team and assist in ensuring all our customers have an awesome experience. **We...


  • Newcastle upon Tyne, United Kingdom LSL Property Services Full time

    LSL is a leading provider of estate agency franchise services in the UK, boasting a network spanning over 300 territories. An opportunity has arisen within the Estate Agency Franchising Division of LSL Property Services plc for an Receptionist Administrative Coordinator within the Service Delivery team of the Facilities Management Department. As an...


  • Newcastle upon Tyne, United Kingdom RVN Partners Consulting Full time

    **About us** RVN Partners Consulting is a small business in Newcastle Upon Tyne. We are innovative, customer-centric and supportive. Our work environment includes: - Modern office setting - Regular social events - Relaxed atmosphere - Flexible working hours This role expands much further than a Front of House role, it allows you to provide administration...


  • Burton-On-Trent, United Kingdom Burton and Trent Court Full time

    Part time - Up tp 30 hours a week (can be discussed at interview) Saturday and Sunday working, weekend on, weekend off. Towerview Care currently require an Administration Assistant / Receptionist to join our team at Burton and Trent Court in Burton on Trent. Reporting to the Administrator and working alongside each other, we are looking for friendly,...


  • Stoke-on-Trent, United Kingdom Hanford Health Centre Full time

    **Hanford Health Centre** We are looking to recruit a Medical Administrator to join our friendly practice team who is able to work in a multi-tasking environment.. They should also be able to demonstrate a good telephone manner, be able to cope in a busy and demanding environment, be computer literate and possess good keyboard skills. **Employer** Hanford...


  • Newcastle upon Tyne, United Kingdom Brar and Co Ltd Full time

    Job Overview: **Responsibilities**: - Greet and welcome clients, visitors, and staff in a courteous and professional manner. - Answer and direct phone calls, taking messages and relaying accurate information when required. - Provide general administrative support, including sorting mail, managing appointments, and maintaining the reception area's...


  • Grantown on Spey, United Kingdom Parklands Limited Full time

    Join Parklands and become part of our extended family. Please not previous applicants need not re-apply. Salary to be negociated depending on experience. We are looking to recruit a **Receptionist / Admin Assistant **to be based in our Head Office in Grantown on Spey. This is a fantastic opportunity for a Receptionist / Admin Assistant with a positive,...


  • Newcastle upon Tyne, United Kingdom Woodspeen Training Limited Full time

    We provide comprehensive NHS primary care services to help you manage your health and well-being. Offering our services in a safe, supportive and suitably equipped environment, using technological advances in healthcare systems for our patient's benefit. The role of the Apprentice Administrative Assistant is to provide administrative support to Swarland...


  • Blaydon-On-Tyne, United Kingdom My Learning Skills Full time

    **Business Administrator Level 3**: Business Administration Level 3 15 months **Overview**: The administrative assistant will work in NECS Head office providing administrative support for the organisation. This role also involves working on our reception, dealing with face-to-face enquiries from clients, staff and visitors. **NE counselling**: THE DAVISON...


  • Bradford-on-Avon, United Kingdom FUNdays Club Ltd. Full time

    **Receptionist / Administrator** - FUNdays Club is about more than providing childcare. Our service is a guilt-free way for parents to spend time away from their children while providing them with new, memorable, and creative experiences._ We are looking for a bright and friendly person to join our team and help support parents through our Welcome Desk. Our...


  • Stoke-on-Trent, United Kingdom CarSupermarket.com Full time

    **Are you an Administrator that is passionate about Customer Service? we are looking for dedicated individuals to join our team? We pay an hourly rate of £10.42.** Joining the Car Supermarket team as a Receptionist/Administrator, you will provide support to the whole team by ensuring our customers have an enjoyable experience by setting excellent first...