Facilities Administrator
2 weeks ago
**Facilities Assistant**
**Role Purpose**
To provide support to the Facilities function, carrying out a wide variety of administrative tasks. The role will also provide support to the HSEF Manager as required in H&S and environmental areas as well as facilities.
**Main Duties**
- Tracking annual contract services and arranging service visits and renewals when required
- Acting as the first point of contact for any facilities related queries/issues
- Responsible for the image and visual standards of the site, dealing with any issues or concerns
- Monitoring the aesthetics and condition of the building and arranging for repairs, call outs, etc with nominated contractors
- Ordering of PPE, workwear, stationery and office supplies
- Administering the company eye care voucher scheme
- Raise PO requests for goods or services, as required
- Tracking HSEF training requirements across the business and arranging courses when required
- Supporting the DSE requirements across the business, including assessments, purchasing of equipment and tracking equipment that has been issued
- Responsible for the upkeep of the printers on site, arranging services and loading of paper and toner as required
- Supporting the desk set up for new employees
- Responsible for arranging the MOT and servicing of the Company Van
- Responsible for the meeting rooms on site, ensuring they are tidy and equipment is available and functioning
- Arranging lunches via our catering provider for meetings and visitors
- Supporting the completion of weekly fire alarm tests
- Arranging annual PAT testing
- Issuing and collecting shopfloor check sheets e.g. racking inspection, compressor house inspections, FLT
- Administering the pest control contract arrangements, reviewing reports and coordinating any associated actions required
- Coordinating site waste and recycling arrangements
- Arranging WEEE waste collections and maintaining records
- Supporting the HSEF Manager with the promotion and coordination of environmental projects e.g. energy saving, paper use reduction, water saving measures, etc
**Key Competencies**
- Confident communicator
- Resilient and adaptable
- High attention to detail
- Highly organised
- Team player
- Able to work on own initiative with support
**Skills and Experience**
- Proficient in using Microsoft Office Packages
- 1-2 years in a similar position
- Experience of working in a manufacturing environment would be advantageous
- Facilities/ Health & Safety experience would be advantageous
**Qualifications**
GCSE or equivalent in Maths and English
**Benefits**
- 25 days holiday plus bank holidays, rising with service
- Life assurance
- Income protection
- Ride to Work
- Breakdown Cover
- Access to Mental Health First Aiders
- Access to wellbeing resources and support via our EAP
- Highstreet discounts/perks
Due to the nature of this position, we anticipate that the role will be based on site Monday to Friday.
**Job Types**: Full-time, Permanent
**Salary**: £22,000.00-£24,000.00 per year
**Benefits**:
- Company car
- Company events
- Company pension
Schedule:
- Monday to Friday
Work Location: In person
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