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Administrative Assistant

3 months ago

Malvern, United Kingdom Mercian Educational Trust Full time

**Office Administration Assistant**

Full Time / Term Time / Permanent Contract

Start date: September 2024

Salary range £23,500 - £23,893 FTE (NJC Scale 5 - 6)

35 hours per week, Monday - Friday

Term time only

Reporting to: Headteacher

**Job Purpose**
- To organise and provide school administrative and financial support services to ensure the efficient day-to-day operation of the school._

**Main Areas of Responsibility**
- Complete tasks which require a good standard of practical knowledge and skills.
- Demonstrate creativity within the general framework of recognised procedures.
- Have contact with other people relating to issues which are generally not contentious but where the outcome may not be straightforward.
- Provide advice and/or guidance to others regarding school issues that are less well established.
- Work within clearly defined rules and procedures involving decisions chosen from a range of established alternatives.
- Have responsibility for the accurate handling and security of small sums of cash, cheques or financial resources.
- Promote and enact safeguarding the welfare of children and young persons with whom you come into contact.

**Specific Duties**
- To promote a friendly, inviting and professional and courteous environment as the first point of contact for visitors to the school.
- Deal with complex reception/visitor etc. matters
- Organise school trips/events etc.
- Administration of recruitment and other personnel procedures
- Manage manual and computerised record/information systems
- Analyse and evaluate data/information and produce reports/information/data as required
- Undertake word-processing and complex IT based tasks
- Provide administrative and organisational support to other staff
- Undertake administration of procedures
- Complete and submit forms, returns i.e. school census and nursery funding portal, including those to outside agencies e.g. DfE
- Undertake the administration of Finance systems i.e. Hoge portal and Fees and Charges
- Provide advice and guidance to staff, pupils and others
- Administrate use of school facilities i.e lettings
- Assist with marketing and promotion of the school
- Undertake financial administration procedures as per the trust finance & HR handbook
- Managing the admin and usage of the minibus
- Administrator of school newsletter
- Administration of room booking including liaising with outside agencies for pupil health checks done within school
- Complete general office duties including school photocopying
- Ensure the admin office & reception area is kept tidy and presentable at all times
- Update school website

**General Duties**:

- To participate in the school’s staff appraisal system as appropriate
- To take responsibility for promoting and safeguarding the welfare of children and young people
- To present the best possible image of the school in general, and, in particular, in all contact and communications with the general public, visitors, parents, students, customers, suppliers and all other external organisations.
- To undertake training and staff development as needed and as determined by Trust and school management.
- To undertake such other duties, commensurate with the post, which your managers, or other members of the Senior Management Team may reasonably and occasionally require.

**Experience**:

- Good literacy and numeracy skills
- Good organisational skills
- Ability to build effective relationships with pupils and adults
- Ability to communicate effectively with parents, pupils and other stakeholders
- Willing to work closely within a team offering support to other team members
- Prepared to learn administration of new software
- Aware of and comply with policies and procedures relating to child protection, safeguarding, health & safety, financial standards and data protection.
- Ability to work well under his/her own initiative
- Accurate and proficient in all tasks demonstrating attention to detail

**General**

The job description sets out the main duties of the post and does not describe in detail all tasks required to carry them out. There will be an expectation that the post holder will carry out other duties that reasonably fall within the general nature of the level of responsibility of the post.

**Special Notes or Conditions**

The post holder has a responsibility to promote and safeguard the safety and welfare of children in accordance with the schools child protection and behaviour management policy.

Pay: £23,500.00-£23,893.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Free parking

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 05/07/2024
Reference ID: SPPSADMIN
Expected start date: 01/09/2024