Facilities Coordinator

3 weeks ago

London, United Kingdom career moves group Full time

**Posted**: about 10 hours ago
- **Location**: South East London, London
- **Job Type**: Temporary
- **Salary**: £20 - £25 per hour
- **Sector**: Marketing, Creative, Digital & Tech
- **Contact**: Jack McCluskey
- **Contact Phone**: 0207 758 4300
- **Start Date**: 2023-02-17
- **Expiry Date**: 03 March 2023
- **Job Ref**: BH-41957

**Job description**:
**Facilities Coordinator**

**Location**: Uxbridge & Enfield

**Length**:April 2023 - March 2024

**Rate**: £20-25 p/h

**Hours**: 9am-6pm

We are seeking a Site & Services Coordinator to join our UK Studio Management and Services team in developing, enhancing and supporting operational services within our Studio facilities portfolio.

This is a demanding and fast paced position that requires someone who is proactive and positive whilst using good judgment and courage in their decision making. A background in Facility Infrastructure / Estate Management with a strong understanding of our industry’s workflows and best practice is essential.

**The Role**

The Site and Services Coordinator will support the management of all facility upkeep, vendor liaison as well as on-site services within our Master Lease Agreement spaces at Uxbridge and Enfield. The key focus of this role will be to ensure both internal and external facilities are maintained to a high standard, that service levels are consistently delivered and that our creative teams are able to work in a safe and clean environment. This role will focus heavily on facility and vendor management within these facilities.

**Key Responsibilities**

? Accountable for the operational upkeep and services of our facilities taking a strategic, forward-thinking approach considering short, medium and long-term objectives and deliverables.

? Accountable for the management of vendor contracts such as cleaning, grounds maintenance, preventative and reactive maintenance (M&E).

? Enhance existing systems and procedures to drive efficiencies in the management of services, continually working to improve and identify consolidation opportunities to achieve value for money.

? Ownership of all facility upkeep (both internal & external), handover and handback in conjunction with our client's productions to ensure that all standards are exceeded with regards to cleaning and condition through quality management control.

? To participate in the procurement and engagement of vendors required to support the delivery of service to our in-house and creative teams across our MLA (Master Lease Agreement) sites.

? To utilise trend analysis and communication / feedback loops to enhance service levels across our sites with regards to preferred vendors and operational teams.

? To manage and benchmark success of all preferred vendors through the management of Service Level Agreements and Key Performance Indicators in conjunction with our contractual MSAs (Master Service Agreements).

? Work closely with our client's Security & Safety teams to provide our productions with a safe working environment and that Studio Regulations are upheld.

? Maintain a full inventory of all MLA fixtures, fittings and furniture by utilising in-house asset tracking systems as required.

? Delivering and implementing Planned Preventative Maintenance and Upkeep schedules across our sites.

? Sign off vendor works upon completion to ensure that standards have been delivered, expectations have been met.

? Maintain internal communication with regards to inspection reports, progress on works, issues, repairs and recharges.

? Any other duties considered appropriate and in the best interest of our client.

**Skills & Experience**

? Strong understanding and practical experience in M&E including but not limited to HVAC systems, plumbing/drainage systems and required compliance/certification of such systems.

? 5+ Years of practical experience and seasoned within a Studio Facility / Real Estate / Media industry.

? Strong understanding of contractual requirements and benchmarking mechanisms to deliver success.

? Good understanding of Health & Safety at Work Act 1974 and knowledge of how this applies within a Studio environment.

? Team player with an ability to run multiple M&E projects and programmes simultaneously within a fast-paced environment.

? Light touch or “hands on” approach to fault finding facility based occurrences and troubleshooting.

? Access to high-quality support vendors in region.

? Strong understanding of financial and budgeting accountabilities.

? Excellent organisational and time management skills.

? Willingness to make informed decisions and think outside of the box.

? Willingness to continue learning to ensure understanding of current production processes, equipment and studio facilities.

? Ability and willingness to travel between UK sites.

? Proficiency in Google Docs, Sheets, GMail, MS Word and MS Excel.

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