Corporate Assurance Officer

2 weeks ago

Sheffield, United Kingdom Sheffield Health & Social Care NHS Foundation Trust Full time

Join our Corporate Assurance team in Sheffield to work with the Board and its sub-committees. We are a small team, so it is a busy working environment to ensure that we provide high-level, consistent, and professional support to our Executive Directors and Non-Executive Directors and their teams. We are part of the Corporate Governance Directorate which also consists of the Communications team and the Freedom to Speak Up Guardian.

This is a permanent role providing administrative and governance support, together with two other team members, to our five Board sub-committees: Quality Assurance Committee, Finance and Performance Committee, People Committee, Mental Health Legislation Committee and the Audit and Risk Committee.

Sheffield Health and Social Care (SHSC) NHS Foundation Trust provides a range of mental health, learning disability, primary care and other specialist services across the region and the country and this role provides opportunity to work with people across several services. SHSC has a range of opportunities on offer to staff such as Staff Network groups, Health and Wellbeing, commitment to sustainability, and flexible working.

We are a supportive team, and we’re proud to live our Trust values each day. There is opportunity for personal development within the team and the organisation - we offer a range of opportunities for development, training and learning both within our organisation and with local and national training providers.

To thrive in this role, you will need to have skills to enable you to effectively support our Board and its committees, from quality checking reports prior to circulating agendas, through to minuting meetings and following-up actions. You will need to be disciplined and organised to stay on top of a busy flow of information, and you will need to be able to take control and ownership of your own work allocation. Good communication skills are important as you will be required to liaise with different people across the organisation. You will also help support the Head of Corporate Assurance and the Director of Corporate Governance in relation to wider organisational governance matters.

If this role sounds like something for you, this is some of what you will be involved in:

- Responsibility for meetings within an allocation
- Preparatory work such as pre-meetings, generating agenda, quality controlling reports
- Drafting reports as required
- Attending meetings and monitoring the governance requirements for the meeting
- Post-meeting activity such as drafting minutes, circulating and following up on actions.

The role will predominantly focus on committee support but there will also be a requirement to cover additional duties for team members such as policy governance and risk management.

Further details of the role can be found in the job description and person specification.

We are passionate about providing the very best care to the people we support, and we're looking for amazing people who share this passion to join us.

What is it that makes our Trust such a special place to work? Well, it's all about the people. Our staff, service users, carers and families all come from such diverse backgrounds, and all have expertise and stories to share.

It’s important that you feel supported in your role, that the people who you work with are as passionate as you are and that your health and wellbeing is taken care of

If you're interested in developing your career, you'll have access to a range of training and education opportunities, including apprenticeships, work experience and placements, as well as the chance to get involved in research.

We are all very proud of the difference we make to people's lives each and every day and if that's something that you'd like to be part of we'd love to have you with us.

**Committee support**:

- Manage, develop and maintain and business programme of agenda items for meetings with a given allocation.
- Organise and participate in pre-meeting with Chairs and lead Executives in advance of formal meetings to consider business items and finalise agendas
- Circulate agendas in advance of meetings and ensure that those responsible for providing reports have sufficient notice to do so in a timely manner, liaising with Executive Assistants as appropriate.
- Review and quality check reports for completeness and compliance with agreed templates, offering advice and feedback to report authors as appropriate
- Draft reports, as appropriate, on behalf of Chairs of the meetings.
- Circulate final agendas, utilising and engaging with electronic systems and supporting attendees of the meetings in accessing the papers where any issues may arise
- Attend formal meetings, record actions and minutes, provide appropriate constitutional advice as required and present reports as appropriate including the business programme
- Draft actions within one working day of a meeting and circulate, monitoring and maintaining to ensure readiness for

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