Personal Assistant to Area Director

2 weeks ago

Birmingham, United Kingdom Environment Agency Full time

Number of jobs available- 1
- Region- South West, West Midlands
- City/Town- Birmingham, Kidderminster, Shrewsbury, Stafford, Tewkesbury, Fradley
- Building/Site- Riversmeet House, Hafren House, Mance House, Units 10&11 Greyfriars Bus Pk, Sentinel House, AQUA HOUSE BIRMINGHAM B3 1AQ
- Grade- Staff Grade 3
- Post Type- Permanent
- Working Pattern- Full Time
- Role Type- Administration / Corporate Support
- Salary Minimum- £25,042
- Job description- Acting as the initial point of contact and executive support to the West Midlands Area Director’s office, you are required to be fully flexible providing comprehensive administrative support and effective communication to the Area Director and the Area's Senior Leadership Team (ALT).
You will be responsible for managing sensitive information from external sources, national teams, directors and internal human resource cases/issues. A high level of initiative is required to prioritise tasks and information to keep the Area Director fully informed on key messages and to manage the effectiveness of their time. Extensive mailbox, diary and travel management will be required, the ability to forward look and prioritise effectively is a must.
You will need to be capable of managing and keeping ahead of a dynamic Director’s schedule and prioritising and tracking actions and commitments.
Being of a pragmatic nature prioritising will come naturally to you, allowing you the ability to achieve timely outcomes in line with policies and procedures.
The Area liaises regularly with local Members of Parliament, Councils and our Chief Executive’s office. You will be responsible for facilitating responses to correspondence received from these sources whilst maintaining the professional face of the Area Director’s office and the Area.
- The team- Working directly for the Area Director in a high-profile area you will work closely with the Senior Area Leadership Team (ALT), their pool of Support Team Members and Team Leaders. You will also build strong networks with other areas, national teams, organisations and have regular contact and communication with Senior Directors and Members of Parliament.
- Experience/skills required
- You will have experience working as a P.A or in a similar role.
- You will be able to work efficiently and effectively at a fast pace to constantly shifting deadlines and parameters without compromising on quality.
- You will possess effective communication skills and have experience in taking action points / minutes at management meetings.
- You will be able to pick up new IT systems quickly and be competent in using IT services such as Microsoft office programmes (for example Office 365, Outlook, Word, Excel and PowerPoint etc.)
- You will have the ability to work proactively whilst being primarily unsupervised.

This role will be based in our Stafford, Fradley, Birmingham, Tewkesbury, Kidderminster or Shrewsbury office but will also allow for flexibility to include homeworking.- Contact and additional information- We're fully committed to having an inclusive workforce to reflect the communities we serve. We welcome flexible working patterns and offer a full range of reasonable workplace adjustments. Please be aware travel to meetings and other offices will be required on occasion.

Responding to incidents is a central part of what we do. You will be required to have an incident role and make yourself available to respond to incidents, or provide business continuity support during an incident. This may attract an additional payment and full training and alternative working arrangements will be available to support you with your incident role.

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