Project Secretary

2 weeks ago

Aberdeen, United Kingdom TechnipFMC Full time

TechnipFMC is a global leader in the energy industry, specialized in subsea and surface technologies integrated projects, products, and services. Our mission and vision: to enhance the performance and drive real change in the traditional and new energy industry. How we do it: by constantly challenging conventions, tackling some of the most complex technical and engineering challenges and investing in our 20,000+ employees worldwide.

If contributing to breakthrough projects in a truly global playground inspires you, this might be the opportunity for you.

**Job title: Project Secretary**

**Length of Contract: 12 months**

**Job description**:
**Main accountabilities**:

- Calendar Management and planning including setting up internal and external meetings where required
- Assistance in following up action items requested by others
- Provide assistance in Project Manager absence for external and internal interfaces to clients and staff to ensure requests for information or issues are addressed efficiently and directed to the correct person.
- Arrangement of travel and all associated administration including processing of expenses, timecards, and lunches.
- Preparation of presentations
- Co-ordinate and book meetings
- Organise meeting venue
- Support to APM / PM for the preparation of Weekly and Monthly Reports
- Team timecard management
- Auditing and processing of project invoices
- Manage excel spreadsheet for holiday planning for all the Project Team.
- Maintenance of Project Team G Drive / Sharepoint
- Make Travel arrangements for department personnel.
- Handle telephone enquiries.
- Order stationery
- Interface with Facilities and IT on team requirements
- Organise/arrange update of team medical and offshore certificates
- Maintaining project calendar
- Support for Document Controller, including filing of regularly received items (e.g. supplier weekly reports)
- Greeting Visitors on arrival
- Set-up of ‘Teams’ meetings
- Participate in event organizing

**You are meant for this job if**:
**Typical background and experience required**:
**Must have**:

- Experience in using Word, Excel and Powerpoint.
- Flexible approach to work.
- Able to work to deadlines, producing work of a high quality in a timely and efficient manner
- Communication skills, both verbal and written and ability to communicate with all levels in the organisation.
- Attention to detail
- Ability to work unsupervised when required
- Confident approach to work
- Strong Team Player
- Discreet handling of sensitive and confidential information

**Nice to have**:

- Experience within a similar role

**Your Future at TechnipFMC**
- Opportunities to work on exciting projects
- A chance to work within a diverse and international team
- Opportunities to develop your skills, knowledge and experience
- An attractive benefits package, including life insurance and private healthcare
- Access to our on-site gym and staff restaurant
- Flexible ways of working
- Challenging work
- Strong team spirit
- A positive working environment
- Opportunities to join Employee Network Resource Groups (ENRGs) in support of Inclusion & Diversity, Wellbeing and the Environment.
- Opportunities to contribute to our Environmental, Social Governance (ESG) efforts. More here

Learn more about TechnipFMC and find other open positions by visiting our Career Page.

Follow us on LinkedIn for company updates.
- TechnipFMC promotes inclusion and diversity, guaranteeing equal opportunities to everyone, regardless of age, race, ethnicity, religion, sexual orientation, gender expression, disability or any other plurality._

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