Finance Operations Administrator

7 months ago

Chelmsford, United Kingdom Kennedys Law Full time

Kennedys is looking for a finance operations administrator to join our Financial team based in Chelmsford. The successful finance operations administrator will work competently within the Financial Operations team, contributing to the effectiveness of the Finance department by providing a comprehensive and efficient service to internal and external clients in order that the business objectives of the Firm and the department are achieved.

**Team**

Kennedys Finance team support the Firm globally producing timely and accurate financial and management information, reporting solutions and operational support to maintain the high standard of service offered to the Firm's internal and external clients.

Our Finance team is made up of Financial Control, Financial Planning and Reporting, Management Accountants, Credit Control, Legal Cashiers and Billers and Financial Operations Database teams.

Our UK Finance team is based in Chelmsford and London and have a presence in eight global offices.

Kennedys is developing a team to support credit controllers in increase collections and these roles will work closely with credit controllers to provide administrative support.

**Required experience**
- Previous experience in a finance environment desirable
- Excellent communication skills with a confident telephone manner and customer service skills
- Recent experience in Excel is required as daily work will be carried out using Excel.
- Checking and sending out daily cash reports as and when required
- Running reporting for Bills not yet Dispatched and following up with Controllers to revert.
- Reporting and checking daily cash receipts using excel. Inform stakeholders of large amounts.
- Provide cover for Unidentified cash using excel and investigating payer details to allocate cash.
- Demonstrate ownership to problem solving to achieve results.

**Key responsibilities**
- Work as part of the finance operations team, primarily supporting the credit control team, but working with the billing, database and cashiering teams as may be necessary to help provide a highly effective and efficient service across billing and credit control to the Firm
- Review aged debt lists to identify bills that can be chased and ensure that the debtors are contacted
- Ensure that information is sent regularly to partners and that any actions agreed are followed up
- Work to support the credit controllers and billers in getting accurate data to support billing and collections
- Ensure the credit control database is updated regularly and maintained with current activity summary
- Produce and ensure the prompt, accurate delivery of statements and reminder letters to debtors.

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