Accounts Payable Officer

7 months ago


West Drayton, United Kingdom Circle Express Full time

Role Summary:
To manage our supplier base in the UK. Support in managing the ledgers by processing invoices for posting, arranging payments and general maintenance of the supplier ledger. Ensure cash is posted daily and allocated to appropriate invoices for Direct Debit payments or manual payments to suppliers.

Monthly review of the ledger with Manager to target issues and resolve before they escalate. To undertake training and on-going career progression for self and team.

**Duties and Responsibilities**

Ø Ensure exceptional level of accuracy across our ledgers.

Ø Query resolution to be dealt with promptly and professionally.

Ø Assist with new process implementations.

Ø Assist in the month-end process by reviewing POs for accrual purposes.

Ø Communicating with relevant suppliers to process invoicing or payment queries.

Ø Attaching the correct documentation to invoices and reconciling purchase orders to invoices received.

Ø Posting invoices and credit notes and ensuring they are coded correctly in the system.

Ø Preparing monthly supplier statement reconciliations.

Ø Preparing and processing supplier payments and ensuring that a Senior Manager has signed all payments off.

Ø Prepare and process staff expenses.

Ø Ensuring that all accounts payable activities comply with relevant financial policies and procedures.

Ø Investigating and resolving outstanding creditor items.

Ø Protect businesses against unintentional overpayment.

Ø Type periodic reports and other records.

Ø To train, develop and upskill other team members as required.

Ø To complete any other reasonable task as requested by the leadership team.

Ø To develop and maintain excellent working relationships with team and wider business.

**Experience & Qualifications**

Ø Proven experience within a Purchase Ledger department.

Ø Strong knowledge of Microsoft packages i.e. Excel, Word.

Ø Working knowledge of general accounting procedures.

Ø Excellent skills at building successful relationships, within team and company.

Ø Fluency in written and oral English.

Ø Accountability and ownership of workload.

Ø Effective planning and organising skills.

Ø Ability to multitask and work well under pressure.

Ø Excellent communication skills, including the ability to actively listen to others and relay information clearly.

Ø Self-driven individual with a can-do attitude.

**Core Attributes**

Ø Energetic and professional: To be motivated in work and have a positive attitude. Display enthusiasm in the work carried out.

Ø High level of personal and team organisation. Strong attention to detail.

Ø Respond positively to the needs of Circle Express clients, management, and other colleagues.

Ø Promote and foster a strong, ethical, friendly, and efficient team culture and working environment.

Ø “Hands on” and proactive problem solver.

Ø Demonstrable ability to work well within a team or autonomously.

Ø Ability to convey a professional and personable image in all communications with all staff.

Ø Constantly maintain an upmost level of confidentiality and discretion with all information pertaining to Circle Express.

**Special Conditions / Requirements**

Flexibility in work hours may be necessary.

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00-£30,000.00 per year

**Benefits**:

- Bereavement leave
- Company pension
- Free parking
- On-site parking
- Sick pay
- Work from home

Schedule:

- Day shift
- Holidays
- Monday to Friday

Work Location: In person


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