Fleet Personnel Officer

3 months ago

Newcastle upon Tyne, United Kingdom Go-To Outsourcing Full time

**JOB DETAILS**

**Position Title: Fleet Personnel Officer**

**Reports to: Fleet Personnel Manager/Fleet Manager**

**Department/Division: Fleet Team**

**JOB OBJECTIVE**

Implements and monitors all recruiting activities and processes for the assigned vessels according to the provided manning plan, in order to timely and accurately meet the requirements of vessels. Liaises with the crew, in order to identify potential training needs and support their well-being on-board.

**KEY ACCOUNTABILITIES**

**Execution of the manning plan**
- Reviews and approves the employment contracts of all assigned vessels’ seafarers issued by the CSCs, to ensure they are according to company’s procedures and agreed terms and local/flag legislation.
- Proposes and implements the relief/rotation planning and EoC procedures of the ships’ personnel, focusing on the provision of alternatives for the continuous and effective operation of the vessels.
- Timely identifies future and current vacancies in vessels’ personnel and informs accordingly his/her supervisor, the CSCs, in order to support the accurate and fast coverage of needs. Supports the FP Manager to develop the annual manning plan and budget.
- Prepares and implements Crew planning (timeliness reliefs, accuracy of documentation, budget compliance, response to customer requests).

**Vessel’s Personnel Management**
- Coordinates with the FP Manager and CSCs regarding the prompt and accurate implementation of changes in ports’ procedures, such as visas, permissions, etc., concerning the smooth embarkation and disembarkation of crewmembers if management intervention required.
- Implements the relief/rotation planning and lay-off procedures according to the contractual agreements and vessels’ needs for each seafarer, focusing on the provision of alternatives for the continuous and effective operation of the vessels. Liaises with vessels, CSCs/manning agencies, port agents travel agents in order to ensure that crew embarkations/disembarkations on vessels are carried out in the most efficient and cost-effective way.
- Communicates with flag state authorities in order to gather information related to the specific regulations each flag state may require. Maintains and regularly updates all required documentation, so as to safeguard the legitimate operation of vessels and employment of seafarers.
- Informs the personnel in the assigned vessels of potential changes in the operational procedures, and makes available all the respective documentation to all crew members.
- Implements the relief/rotation planning and lay-off procedures according to the contractual agreements and vessels’ needs, for each seafarer focusing on achieving necessary re-joining rate and the provision of alternatives for the continuous and effective operation of the vessels.

**Increase of seafarers’ skills**
- Monitors and evaluates the performance of the assigned vessels’ seafarers and identifies their training needs, develops and proposes the training plan and cooperates with the company’s training centres so as to provide the required training for the improvement of technical skills and competencies of officers and ratings. Follows-up the successful completion of all training courses, in order to enhance the efficiency of the crew members for the safe and effective operation of all vessels.

**Effective operation of the Department**
- Support the development, submission and implementation of the department’s budget, reviews its accurate execution, identifies cost saving opportunities and proposes corrective actions in case of deviations, in order to ensure compliance with set targets.
- Support, monitors, follow up, implementation of software, safety management system, employment laws and regulations as assigned and informs FP Manager as needed.
- Co-ordinate with CSC/GSC and make sure all manning activities outsourced to CSC/GSC are timely and accurately performed.

**Management of resources**
- Develops effective batching of seafarers allocation to assigned vessels, in order to generate cost effective traveling to all vessel, as well as timely coverage of operational needs. Reviews crew traveling costs to the assigned vessels, and contributes in relative market research, in order to identify the best value-for-money services.
- Monitors the accurate execution of crew budget, identifies cost saving opportunities and proposes corrective actions in case of deviations, in order to ensure compliance with set targets.

**WORKING RELATIONSHIPS**:
**Internal**
- SMC Fleet Team - Marine Superintendent
- LPSQ department
- CSC
- MTC
- Seafarers and their families

**External**
- Local and international labour authorities and unions
- Maritime academies and marine training companies
- Clients

**INDICATIVE Role requirements QUALIFICATIONS, EXPERIENCE, SKILLS**:
**Education & Qualifications**:

- Bachelor degree or Certificate in Maritime relevant field

**Work Experience**:

- 5 years of exper

  • Fleet Personnel Officer

    3 months ago

    Newcastle upon Tyne, United Kingdom Go-To Outsourcing Full time

    **Position Title: Fleet Personnel Officer** **Reports to: Fleet Personnel Manager/Fleet Manager** **Department/Division: Fleet Team** This role will be working for a large shipping logistics company based in Newcastle. The main aspects of the role will be organising staff and moving then between the vessels, and making sure they comply with the flag...

  • Fleet Personnel Officer

    2 weeks ago

    Newcastle upon Tyne, United Kingdom CMS Recruitment Limited Full time

    CMS Recruitment are currently recruiting for an Assistant Fleet Personnel Administrator for one of our shipping clients. Job OverviewWe are seeking an Assistant Fleet Personnel Administrator to join their team in a dynamic office environment. The ideal candidate will support the administrative team with all aspects of administration as detailed below:...

  • Assistant Fleet Personnel Officer

    3 months ago

    Newcastle upon Tyne, United Kingdom Go-To Outsourcing Full time

    **Education & Qualifications**: Bachelor degree or Certificate in Maritime relevant field **Work Experience**: No prior relevant experience required **Job-Specific Skills**: Familiarity with the maritime operations Very good communication skills Team work and cooperation Fluency in English PC literacy **ASSISTANT FLEET PERSONNEL OFFICER** - preparing...

  • Assistant Fleet Personnel Officer

    3 months ago

    Newcastle upon Tyne, United Kingdom Go-To Outsourcing Full time

    **Education & Qualifications**: Bachelor degree or Certificate in Maritime relevant field **Work Experience**: No prior relevant experience required **Job-Specific Skills**: Familiarity with the maritime operations Very good communication skills Team work and cooperation Fluency in English PC literacy **ASSISTANT FLEET PERSONNEL OFFICER** - preparing...

  • Fleet Personnel Officer

    5 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom CMS Recruitment Limited Full time

    CMS Recruitment Limited is currently seeking a highly organized and detail-oriented individual to fill the role of Assistant Fleet Personnel Administrator.**Job Overview**We are looking for a skilled administrative professional to support our team in a dynamic office environment. The ideal candidate will provide administrative assistance with all aspects of...

  • (Senior) Fleet Personnel Officer

    3 months ago

    Newcastle upon Tyne, United Kingdom Go-To Outsourcing Full time

    **Education & Qualifications**: - Bachelor degree or Certificate in Maritime relevant field **Work Experience**: - 5 years of experience as FPO in maritime recruiting **Job-Specific Skills**: - Very good knowledge of the vessels’ crew requirements and seafarers’ specifications - Knowledge of the local market dynamics both for demand-supply...

  • Fleet Personnel Officer

    4 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom CMS Recruitment Limited Full time

    CMS Recruitment Limited is seeking a highly organized and detail-oriented Assistant Fleet Personnel Administrator to join their team in a dynamic office environment.Job OverviewWe are looking for an individual to support the administrative team with all aspects of administration, including:Coordinating with personnel onboard and ashore, port agents, and...

  • Fleet Personnel Officer

    3 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom CMS Recruitment Limited Full time

    CMS Recruitment Limited is seeking a highly organized and detail-oriented Assistant Fleet Personnel Administrator to join their team in a dynamic office environment.Job OverviewWe are looking for an individual to support the administrative team with all aspects of administration, including:Coordinating with personnel onboard and ashore, port agents, and...

  • Assistant Fleet Personnel Administrator

    5 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom CMS Recruitment Limited Full time

    CMS Recruitment Limited is currently seeking a highly organized and detail-oriented individual to fill the role of Assistant Fleet Personnel Administrator.**Job Overview**We are looking for a skilled administrative professional to support our shipping clients with all aspects of fleet personnel administration.**Key Responsibilities**Coordinate with personnel...

  • Fleet Operations Coordinator

    5 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom CMS Recruitment Limited Full time

    CMS Recruitment Limited is currently seeking a highly organized and detail-oriented individual to fill the role of Assistant Fleet Personnel Administrator.**Job Overview**We are looking for a skilled administrative professional to support our shipping clients with all aspects of fleet personnel administration.**Key Responsibilities**Coordinate with personnel...

  • Administration Officer

    3 months ago

    Newcastle upon Tyne, United Kingdom Go-To Outsourcing Full time

    Our client is looking for an Adminstration fleet personel officier to join their team **Job-Specific Skills**: Very good communication skills Team work and cooperation Fluency in English PC literacy **ASSISTANT FLEET PERSONNEL OFFICER** - preparing seafarers’ documentation and ensuring all paperwork is complete - arranging travel for personnel joining...

  • Office Administrator

    3 months ago

    Newcastle upon Tyne, United Kingdom Go-To Outsourcing Full time

    **ASSISTANT FLEET PERSONNEL OFFICER** - preparing seafarers’ documentation and ensuring all paperwork is complete - arranging travel for personnel joining and leaving vessels - filing and record-keeping - updating the personnel database in a timely and accurate manner - administrative support to the team **Salary**: £20,000.00-£25,000.00 per...

  • Personnel Security Lead

    3 months ago

    Newcastle upon Tyne, United Kingdom Department for Work and Pensions Full time

    **Details**: **Reference number**: - 285644**Salary**: - £50,155 - £65,950- National: £50,155 - £60, 781, Outer London: £53,874 - £64,715 and Inner London: £55,149 - £65,950**Job grade**: - Grade 7**Contract type**: - Permanent**Business area**: - DWP - Finance Group**Type of role**: - Security**Working pattern**: - Flexible working,...

  • Procurement Co-ordinator

    3 months ago

    Newcastle upon Tyne, United Kingdom Go-To Outsourcing Full time

    **Position Title: Fleet Personnel Officer** **Reports to: Fleet Personnel Manager/Fleet Manager** **Department/Division: Fleet Team** This role will be working for a large shipping logistics company based in Newcastle. The main aspects of the role will be organising staff and moving then between the vessels, and making sure they comply with the flag...

  • Fleet Administrator

    3 months ago

    Newcastle upon Tyne, United Kingdom Homes England Full time

    **Details**: **Reference number**: - 294541**Salary**: - £23,421 - £23,421**Job grade**: - Other**Contract type**: - Permanent**Type of role**: - Finance**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to know Location - Newcastle upon Tyne, North...

  • Senior Fleet Underwriter

    2 months ago

    Newcastle upon Tyne, United Kingdom Axa Full time

    **Description**: We have an exciting opportunity for a Senior Fleet Underwriter to join our Leeds office where you will be dealing with new business and renewals, as well as being integral to the training & coaching of colleagues. The role encompasses many opportunities to contribute to the development and success of the branch account, not just from a...

  • Fleet Administrator

    2 months ago

    Newcastle upon Tyne, United Kingdom Homes England Full time

    **Details**: **Reference number**: - 286239**Salary**: - £23,421**Job grade**: - Other**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to know Location - Newcastle upon...

  • Personnel Officer

    3 weeks ago

    Newcastle under Lyme, Staffordshire, United Kingdom KPI Recruiting Ltd Full time

    Position Title: HR OfficerCompensation: £29,000 plus performance-related bonusWork Schedule: Full-time, Monday to FridayOverview:KPI Recruiting Ltd is on the lookout for a skilled and proactive HR Officer to become a vital part of our vibrant team. The successful candidate will deliver extensive HR support and advice to both staff and management, ensuring...

  • Personnel Officer

    3 days ago

    Newcastle under Lyme, Staffordshire, United Kingdom KPI Recruiting Ltd Full time

    Position Title: HR OfficerCompensation: £29,000 plus performance-related bonusWork Schedule: Full-time, Monday to FridayOverview:KPI Recruiting Ltd is on the lookout for a skilled and proactive HR Officer to become a vital part of our vibrant team. The successful candidate will deliver extensive HR support and advice to both staff and management, ensuring...

  • Quality Assurance Officer

    14 hours ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Scantec Personnel Limited Full time

    Job Summary:We are seeking a highly skilled Quality Assurance Officer to join our team at Scantec Personnel Limited. As a Quality Assurance Officer, you will be responsible for maintaining and driving all quality and internal audit processes for ISO9001, ISO14001, and ISO45001 standards.Key Responsibilities:Conduct internal audits and ensure all audit...