Finance Administrator

6 months ago

Burgess Hill, United Kingdom Epassi UK Full time

**Finance Administrator**

**Description & Role Clarity**

Working alongside the finance team to assist with a wide breadth of finance processing activities across accounts receivable and accounts payable functions.

You will be coordinating and maintaining documentation and records proficiently for the purposes of client invoicing, and merchant bills, to ensure correctness and promptness of deliverables. You will handle and resolve enquiries regarding billing problems and disputes and maintain spreadsheets for reconciliation purposes.

**Core responsibilities/ duties**
- Assist Accounts Receivable Manager with all client invoicing, GF, MGD, HF, Non-Flex, Agency fee etc., ensuring that all invoices go out in a timely manner with all required PO information and documentation to minimize returning invoicing queries.
- Work with the sales team to reconcile and ensure that all sales invoicing is captured via the CRM, doing monthly checks to ensure completeness of sales invoicing.
- Assist Accounts Receivables Manager with all credit control and liquidation queries.
- Assist Accounts Receivables Manager with all client portal and credit control queries.
- Assist with processing of Accounts Payables invoices for merchants and overhead suppliers, marking off to the paysheet where required.
- Work alongside the customer success Account Managers to manage aged debt, client account queries, and invoicing queries to ensure all information is obtained.
- Monitor and respond to the shared finance inboxes to respond to client invoicing and supplier queries in a timely manner.
- Continue to streamline all processes for client invoicing and processing of merchant and supplier bills.
- Help maintain customer and vendor accounts in QuickBooks to ensure that they have all required information for invoicing (legal name, address etc.), and payments (bank details populated and confirmed), which will require assisting with the customer and vendor onboarding processes.
- Work closely with other departments such as sales, and customer success to streamline processes and improve communication.
- Provide support to colleagues on financial matters and contribute to team projects as required.

**Person Specification**
- Studying towards financial qualification is preferred - AAT.
- Experience in accounts receivable, accounts payable or similar finance functions.
- Good understanding of accounting principles and financial analysis techniques
- Proficiency in Microsoft Excel and accounting software (QuickBooks preferred).
- Excellent communication skills with the ability to interact effectively with internal and external stakeholders.
- Detail orientated with a focus on accuracy and efficiency.
- Ability to prioritize tasks and work under pressure to meet deadlines.
- Experience with aged receivables, and aged payables in a diverse, fast paced environment is preferred.

**KPIs**
- Client invoicing error rate - target zero.
- Supplier and merchant bills processing error rate - target zero.
- Client invoicing and merchant bills processing timing - target done before end of month.

**Salary**: £24,453.00-£30,000.00 per year

**Benefits**:

- Company pension
- On-site parking
- Work from home

Schedule:

- Monday to Friday

Work Location: In person

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