Clerical Administrator

3 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- Cellular pathology
- **Grade**
- Band 3
- **Contract**
- Permanent
- **Hours**
- Full time - 37.5 hours per week (M-F 09:00 to 17:00)
- **Job ref**
- 164-4903895**Site**
- Nottingham University Hospitals
- **Town**
- Nottingham
- **Salary**
- £21,730 - £23,177 per annum
- **Salary period**
- Yearly
- **Closing**
- 19/01/2023 23:59Job overview

We are looking for an enthusiastic individual to join our busy friendly team as clerical administrator to provide a comprehensive administration service to the Cellular Pathology Department.

You will be working as part of a large team supporting the Histopathologists and lead medical secretaries. Our A+C services are based at QMC and Nottingham City hospital campuses.

This is a full time substantive position working Monday - Friday (9am to 5pm)

Main duties of the job

Duties will include administrative tasks such as typing reports and handling correspondence, which may be of a complex nature and vary depending on the speciality. You would be working as part of a team and will be required to use your own initiative to provide a comprehensive administration service.

The successful applicant will be required to demonstrate literacy and numeracy skills. An administrative qualification or keyboard skills would be desirable. Previous experience would be an advantage but comprehensive training will also be given.

Working for our organisation

Cellular pathology is a large diagnostic department at NUH with 180 staff; laboratories on both campuses and A&C teams working across both sites. Service operates Monday to Saturday.

This is an exciting time to join the department as we are utilising new technology such as Digital Pathology imaging and speech recognition software. We are also looking for individuals to engage in the workflow process reviews to support the transformation of our service to deliver timely diagnostics.

Detailed job description and main responsibilities

In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this
advert.
The job involves the below:
1. To provide a clerical administration service to the Department, whilst adhering to codes of practice concerning confidentiality and Data Protection.

2. Handling clinical letters and other clinical correspondence as required, from audio and or copy typing.

3. Typing of post mortems as required.

4. Typing cellular pathology reports as required, providing cover for all teams as required across both campus

6. Co-ordinates and manages diaries for consultants on a daily basis

7. Progress and track expedited patient request.

Person specification

training and qualifications

Essential criteria
- 4 GCSE’s or equivalent including English
- Knowledge and experience of using software programmes, e.g. MS Office
- RSA 2 or equivalent

Desirable criteria
- RSA 3 typing/word processing skills or equivalent
- Recognised secretarial/administration qualification e.g. NVQ in administration

Experience

Essential criteria
- Knowledge of a range of secretarial procedures with previous office experience
- Able to update and maintain systems and produce information as required
- Typing reports, other documents and use of spreadsheets and ability to use a keyboard

Desirable criteria
- Minute taking and servicing meetings
- Knowledge of hospital systems, e.g. PAS and HISS

communication and relationship skills

Essential criteria
- Demonstrates ability to provide and receive routine information, which may sometimes be sensitive or complex.
- Able to communicate information using a variety of written and verbal communication skills.
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment c

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