Clerical Officer

1 month ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- Cellular Pathology

**Grade**
- Band 3

**Contract**
- Permanent

**Hours**
- Full time - 37.5 hours per week

**Job ref**
- 164-5413991

**Site**
- City / QMC

**Town**
- Nottingham

**Salary**
- £22,816 - £24,336 per annum

**Salary period**
- Yearly

**Closing**
- 17/07/2023 23:59

Job overview

An opportunity has arisen for an Clerical Administrator to join our busy secretarial team within the Histopathology Department

This is a full time post (37.5 hrs per week) based predominantly at the QMC campus but cross site working at City campus may be required.

Main duties of the job

You would be working as part of a team and required to use your own initiative to provide a complete administrative service for the Consultant Histopathologists. The teams are also a key point of reference for hospital staff and outside agencies.

Duties include typing medical reports, MDT preparation, filing, scanning, minute taking and escalating priority patients.

Working for our organisation

By working for the organisation you will be able to contribute to the organisational vision and mission.

Vision: Outstanding in health outcomes and patient and staff experience.

Mission: Working together with our patients, staff and partners to deliver world class healthcare, research, education and training. A leading teaching hospital and an innovative partner, improving the health and wellbeing of the communities we serve.

Detailed job description and main responsibilities

In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

The job involves the below,

To provide an administrative service to the Department, Consultants and their teams as agreed whilst adhering to codes of practice concerning confidentiality and Data Protection.

Word processes clinical letters and other clinical correspondence as required, from audio, copy typing.

Typing of post mortems as required.

Type cellular pathology reports as required, providing cover for all teams as required.

Co-ordinates and manages diaries for consultants on a daily basis.

Progress chase samples and reports in order to ensure compliance with agreed turnaround or target dates.

Person specification

**Qualifications**:
Essential criteria
- 4 GCSEs inc English

Desirable criteria
- RSA 3, word processing or equivalent skills

Experience

Essential criteria
- Office experience

Desirable criteria
- Minute taking

Communication & Relationship

Essential criteria
- Ability to work as part of a team/team working
- Experience in a high pressured, fast paced job

Analytical & Judgement

Essential criteria
- Good organisational skills
- Able to work using own initiative while following policies and procedures

Analytical & Judgement

Essential criteria
- Prioritises/reprioritises own workload to co-ordinate deadlines

Experience

Essential criteria
- Medical terminology knowledge from medical related employment or qualification
- _________________________________________

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the **Occupational Health Department **confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

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