Event Coordinator, Uli Europe

4 months ago

London, United Kingdom URBAN LAND INSTITUTE Full time

***:
In order to connect, lead and inspire the built environment sector, the Urban Land Institute (ULI) delivers a world-class series of events, awards, webinars, and educational programmes for its European members. Strategically important, these advance our mission to ‘shape the future of the built environment for transformative impact in communities worldwide’. Current priorities are helping the industry to decarbonise, education and providing affordable housing that suits the demands of the target groups.

This is a rare opportunity to join our busy European Events and Programmes team where you will be able to be involved in purposeful work that makes a difference, meet a wide range of senior and interesting people, travel across Europe, develop skills and have real responsibility within a successful and supportive team.

We are looking for a highly motivated, positive and organised person with an eye for the detail, excellent people skills who relishes taking individual ownership whilst also being a team player. Creativity and curiosity will go a long way to ensure success in this role. If you are a quick learner, technically and socially confident and with a love for delivering accuracy at speed and on multiple projects at once, this would be a great job for you.

**SPECIFIC RESPONSIBILITIES**:
To help plan and deliver our European events, awards and education programmes
- Administration support to the VP Events and Programmes, including diary management, venue and supplier research, preparing reports and presentations, managing invitation lists and other events logistics requirements
- Wider team general administration support as required
- Proposing and developing materials and activities to be used during events
- Setting up meetings and preparing briefs with speakers and decision makers
- Creating agendas, briefings and supporting attendees and staff in the run up to events
- Supporting and co-ordinating onsite and virtual events, working with other internal and external teams to help ensure the event runs smoothly
- Setting up and hosting Zoom webinars
- Managing the European events and programme calendar and updating centrally as required
- Monitoring and processing supplier invoices and building mutually successful supplier relationships
- Credit control for registration revenue for events.

**EXPERIENCE**:

- Ideally 1-2 years’ experience in either events or marketing or general administrative roles
- Proven recent experience of organising events or programmes at work or in education
- Ideally recent experience managing virtual meetings or webinars, preferably on Zoom
- Organised and accurate - excellent organisational skills, strong attention to detail and a commitment to accuracy and quality.
- Agile and Adaptable - preference to manage multiple projects simultaneously, quick learner, adaptable and able to think on their feet.
- Proactive and resourceful - able to initiate and to assume ownership for tasks.
- Communication - effectively transfers information and expresses ideas to individuals and groups both aurally and in writing
- Relationship Management - ability to build and maintain positive and productive working relationships with members (clients), staff and suppliers
- Influence & Negotiation - ability to impress and influence senior leaders in an international fast paced environment as well as suppliers
- Technical Expertise - applies and improves technical skills and judgement including Microsoft Office, (PowerPoint, Word, Excel) and Zoom.
- Information management - finding, filtering and organising information, knowledge and data for current or future use

**DESIRABLE EXPERIENCE**:

- Interest in and experience of the real estate sector
- Experience working with or for a not-for-profit / member organisation
- Other European languages

**EDUCATION**:

- Educated to degree level or equivalent.

**ADDITIONAL REQUIREMENTS**:

- Availability to travel occasionally within Europe and to work occasionally in the evenings and weekends according to the event schedules.

**APPLICATION INSTRUCTIONS**

ULI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to protected characteristics.

All applicants should be eligible to work in United Kingdom.

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