Finance Officer

7 months ago

Southampton, United Kingdom Hampshire and Isle of Wight Air Ambulance Full time

**This role can be worked over 3 or 4 days (between 22.5 and 30 hours) per week and you'll be able to work remotely for 1 day per week. **The salary advertised is for full time (37.5 hours per week) so will be pro rata depending on the number of hours you work per week.**

**Key Responsibilities within the role**:

- Support and oversee purchase ledger processing and raising purchase requisitions and orders.
- Liaising with suppliers and resolving queries.
- Assist with posting and oversee reconciling income ensuring correct allocation of source codes to budget lines.
- Support cash counting function, cash counting volunteers and liaising with G4S.
- Support stock control function.
- Preparation and posting of standard journals, including import to accounting system.
- Prepare fortnightly payment run to suppliers.
- Proactively identify processes that could be improved and actively participate in their development.
- Assist with bank and other balance sheet accounts reconciliations.
- Support Finance Manager with the preparation of the annual budget, accruals and prepayments as well as year-end statutory accounts.
- Support the Finance Manager with the supervision and training of the Finance Apprentice and Assistant.
- Assist Director of Finance and Commercial with Commercial contracts, keeping mapping up to date and assisting with tender negotiations.
- Provide high-quality support by liaising with budget holders, colleagues, and office staff on aspects of finance relevant to Finance Officer post.
- Adhere to the Charity’s financial procedures and systems to ensure accurate capture of financial information as required by SORP and FRS 102.
- Maintain proper use of charitable funds, including restricted funds, ensuring that expenditure remains within pre-approved budgets and is authorised according to HIOWAA’s Scheme of Financial Delegation.

**Key Skills Required for applicants**:

- AAT Level 2/3 or applicants with an ability to demonstrate a strong proven track record working in a similar role.
- Good working knowledge of MS Office (especially Excel) and accounting packages. Experience of using Sage Payroll, X365, Exchequer and Donorflex is desirable.
- Experience of commercial contract administration is desirable.
- Good written and verbal communication.
- Exceptional eye for detail and highly accurate and efficient data entry skills.
- Ability to work well with others and as part of a team, including experience of liaising with other teams or managers on finance matters relevant to the role.
- Flexible with regards to work tasks and hours to meet deadlines and the needs of the Charity.
- Able to work from the office a minimum of 3 days a week with flexibility as and when required to meet business needs.
- Ability to set own priorities and react proactively to changing and competing time pressures.
- An understanding of and interest in the voluntary sector.
- Commitment to keep up to date with relevant charity and finance regulations.

**Additional benefits**:

- 5 working weeks (plus pro rata Bank holidays)
- Hybrid working and a flexible approach by arrangement with your line manager.
- Employers Pension contribution of 5%
- Annual Pay Review
- Medical Cash Plan available (after Probation)
- Good parking availability at/near the office
- Mental Health First Aiders available at work.
- Being part of a fun, supportive and amazing team who work together to help save lives across Hampshire and the Isle of Wight every day

**Closing date**: 19th September (9am)

**Interview date**: Monday, 25th September

**To Apply**:Please send your CV via Indeed clearly showing how you meet the essential criteria above.** _We may close this advert early if we receive a high response rate of suitable applicants so please do not delay applying._

**The Charity is committed to promoting diversity, inclusion and equal opportunity for all. **We therefore ask applicants to download, **complete and submit the Equal Opportunities Monitoring Form **which can be found on the Charity’s website hiowaa.org>What we do>The Charity> Vacancies> Finance Officer> and within the “To Apply” section towards the end of the advert text. This will be used to help us monitor the impact and success of our recruitment practice. Any data provided will only be used by HR for statistical purposes and not shared with the recruiting manager.

**Job Types**: Permanent, Part-time
Part-time hours: 22.5-30 per week

**Salary**: £28,980.00 per year

**Benefits**:

- Additional leave
- Flexitime
- On-site parking
- Sick pay
- Work from home

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Southampton, SO16 0BT: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have AAT Level 2/3 qualification or equivalent proven experience?

**Experience**:

- Accounting Software: 1 year (required)
- Databases: 1 year (required)
- Finance Officer/Similar role: 2 years (required)
- M

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