Secretary

2 weeks ago

Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

We are seeking an enthusiastic and reliable individual to join the Estates & Facilities team as Secretary. The post holder will provide an efficient and effective administrative, secretarial and clerical support service to ensure the smooth running of the Estates and Facilities department in Suite 8, Buckingham Row and to ensure all utility invoices are checked and processed in a timely manner.
- The post holder is the first point of contact for the Business & Contract Monitoring Manager and Head of Facilities and is effectively responsible for directing or actioning queries in their absence.
- The post holder is required to manage and maintain the diary for the Business & Contract Monitoring Manager and Head of Facilities.
- Organise meetings with external contractors, suppliers and internal staff, ensuring the appropriate rooms are booked.
- Arrange meetings; agree agendas and minute take at meetings with the Business & Contract Monitoring Manager and Head of Facilities and prepare/distribute relevant information.
- Produce budget reports based on DFM database information relating to the E&F directorate budgets, including detailed ledger detail and sensitive staff payment information.
- Collate all relevant information, onto an Overview sheet for analysis by senior managers.
- Management of requests for changes of accommodation.
- Liaise with Support Services Manager on new requests for accommodation and clinic availability.
- Track progress of move requests and report any problems to the Support Services Manager.
- Liaise with external removal companies to arrange the removal of equipment.
- Liaise with Support Services Manager with regard to monitoring of non-attendance of clinical rooms.
- Liaise with Business & Contract Monitoring Manager regarding annual recharges to tenants and invoice and monitor accordingly.

Choose Well - Choose WWL

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement, and living our values ‘the WWL Way’.

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.

Please see the job description attached to the advert for full details of the duties and main responsibilities of this role.

  • Secretary

    4 weeks ago

    Wigan, United Kingdom Beech Hill Medical Practice Full time

    We have an exciting opportunity arisen at our friendly, pro-active G.P Practice. Our Practice is fast-paced and we seek an enthusiastic and committed Practice Secretary, to join our existing team. You will be working with our experienced supportive team The position is negotiable both full time and part time considered **Hours of work** We have an element...

  • Legal Secretary

    3 weeks ago

    Wigan, United Kingdom Forrest Recruitment Full time

    LEGAL SECRETARY WIGAN PERMANENT £22,250.OO PER ANNUMMy client, a well established and reputable legal firm are seeking an experienced Legal Secretary to join their team. You will be supporting Fee Earners and working alongside other Secretaries.Key duties will include:Preparing legal documents and bundles Assisting fee earners with research and...

  • Divisional Secretary

    3 weeks ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    PREVIOUS APPLICANTS NEED NOT APPLY An opportunity has arisen for a permanent post within the Division of Medicine as a Divisional Secretary to support the Divisional Matrons and Divisional Management team within Medicine. This is a part time 20 hour post. You will be required to support a range of Divisional Managers in meetings, taking minutes, drafting...

  • Clinical Support Secretary

    6 days ago

    Wigan, United Kingdom NHS Professionals - Corporate Staff Full time

    **Job Title**:Clinical Support Secretary **Trust Location**:Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust is the place for you. **About the...

  • Medical Secretary

    4 weeks ago

    Wigan, United Kingdom Pennygate Medical Centre Full time

    The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: a. Typing letters, reports and associated documentation as required b. Liaising with external agencies such as hospitals and community services,...

  • Divisional Secretary

    4 weeks ago

    Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    Planning and Organisational Duties Diary management for the Medicine Matrons and Division when required. Arrange dates, venues and facilitate for meetings, take minutes and produce agendas for, distribute minutes and initiate action for meetings as appropriate. Organise and maintain efficient office filing systems where appropriate Communications and Key...

  • Anaesthetic Pre-op Secretary

    7 days ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    We are looking to recruit somebody to work as a Anaesthetic Pre-Op Secretary / Admin Support. The role is based at Royal Edward & Albert Infirmary and will involve working 22.50 hours per week. To work within a small friendly team of Administrative Staff in the Department of Anaesthesia, supporting the co-ordination of the pre-operative anaesthetic...

  • General Practice Administrator

    4 weeks ago

    Wigan, United Kingdom Pemberton Surgery Full time

    **Job responsibilities**: Administration To have a thorough knowledge of all practice procedures To work in accordance of written protocols Dealing with and distributing practice emails Processing clinical correspondence via Docman, including coding of information into the clinical system Dealing with patient requests using the online consulting facility...

  • Copd Admin Supervisor

    4 weeks ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    We are seeking an enthusiastic individual who has good administration and communication skills to work 29 hours per week. This role is responsible for the co-ordination of all administrative, clerical and secretarial services to ensure the smooth operation/running of the COPD Service. The post holder is also responsible for the day-to-day supervision of...

  • Ward Clerk

    4 weeks ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    The department of oral & maxillofacial surgery and orthodontics are looking to recruit a ward clerk. This job has a key role within the Maxillo Facial Unit providing clerical, reception and administration support to the Unit - Provides effective verbal, written and electronic communications by receiving and passing on clear messages and seeking assistance...

  • Team Administrator

    4 weeks ago

    Wigan, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    An exciting opportunity has arisen within the Wigan Admin Teams for a Team Administrator working for the Wigan North Assessment Team We are seeking an enthusiastic and experienced administrator who enjoys working as part of a team and can demonstrate a commitment to delivering a high quality administration support in an efficient and timely manner. The...

  • Finance and Administration Officer

    6 days ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    We are seeking an enthusiastic and reliable individual to join the Estates & Facilities team as Finance & Admin Officer. The post holder will provide an efficient and effective administrative, secretarial and clerical support service to ensure the smooth running of the Estates and Facilities department in Suite 8, Buckingham Row and to ensure all utility...

  • Medical Education Administrator

    4 weeks ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for a motivated and experienced Administrator to join the Medical Education Team for 25 hours per week working Monday to Thursday as per below: Monday 9am-2pm Tuesday 9am-5pm Wednesday 12noon-5pm Thursday 9am-5pm Friday Non-working day The ability to be flexible to meet the needs of the service is desirable. There maybe a...