Graduate Office Administrator

3 months ago

London, United Kingdom Vivid Resourcing Full time

**JOB TITLE - Graduate UK/EU Office Administrator**

**LOCATION - Central London**

**CONTRACT - Full time**

**REPORTING TO - Vivid UK/EU Senior Office Manager**

**SALARY - £22,000 + Benefits**

**MAIN PURPOSE OF THE ROLE**:
G2V Group is looking for an ambitious individual to assume the role of Graduate Office Administrator for the Vivid UK/EU brand and provide a professional, proactive, and comprehensive level of support to Vivid UK/EU senior management and all offices across the UK & Europe.

You will be based in our brand-new HQ office, just a stone's throw away from St Paul's Cathedral in the heart of the capital.

**KEY RESPONSIBILITIES**:
**Staff & Manager Support**
- Providing daily support to Sales Directors & Senior Managers
- Arranging & facilitating Vivid sales meeting requirements
- Super user for travel system - including travel and accommodation arrangements for incentive trips, company events etc.
- Super user for expenses system - responsible for processing Director’s expenses
- Preparing reports & presentations
- Generic secretarial support
- Act as a point of contact for the brand answering calls and ensuring enquiries are dealt with professionally, timely and efficiently (acting as a face of the brand)
- Provide ad hoc assistance to project work across Operations, Finance, & Sales

**Office Management**
- Maintain supplies of stationery and equipment and arrange for necessary repairs
- Ensure health and safety policies are being observed, and coordinate H&S inspections with the HR department
- Arrange regular testing for electrical equipment and safety devices
- Serve as the main point of contact for mailing, payments, supplies and office errands
- Manage contract and price negotiations with office vendors and service providers
- Manage petty cash and ensure accurate and timely reporting to management
- Provide general support to visitors
- Liaise with facility management vendors, including cleaning, catering and security services; and
- Plan in-house or off-site activities, like parties, celebrations and conferences

**PERSON SPECIFICATION**:
**Qualities/Skills**:

- Excellent communication skills - interact with Directors & senior staff on daily basis
- Enthusiastic, proactive attitude, with a flexible approach and the ability to multi-task
- Good attention to detail, process driven and methodical
- Flexibility and the ability to work on more than one task
- Excellent interpersonal skills, including tact, discretion and experience of liaising with representatives from external 3rd parties
- Commercial acumen

**Essential Criteria**:

- Degree-level qualification
- Experience working with Directors / Senior Level management
- Experience of expenses & travel management
- Strong knowledge of MS Office products
- Ability to travel as and when required

**Desirable Criteria**:

- Ability to work autonomously as well as part of a team
- Experience in a sales / recruitment environment

**Job Types**: Full-time, Graduate

**Salary**: £20,000.00 per year

**Benefits**:

- Bereavement leave
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Free flu jabs
- Gym membership
- Relocation assistance
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Loyalty bonus
- Performance bonus
- Quarterly bonus
- Yearly bonus

Ability to commute/relocate:

- London, EC4M 7NG: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: Lyds

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