Executive Admin Assistant
3 days ago
**Executive Admin Assistant**
**Start**:8th December / 3 Month Contract
**Location**:WC1E 6BT (Hybrid Working available)
**Hours**:Part-time (21.90 hours per week)
**Our client**:
UCL's staff and former students have included over 30 Nobel prize winners. It is a truly international community: more than one-third of our student body - more than 43,800 strong - come from 190 countries and one-third of staff are from outside the UK.
**Main purpose of the role**:
You will work in collaboration with the Divisional Manager and Institute Director to support the successful administration and operation of the Institute and provide PA support to the Directors.
**Main duties & responsibilities**:
- Act as a first point of contact for the Institute, answering queries or directing them on as appropriate
- Assist with arranging a wide range of meetings and committees including management meetings and
any other meetings relating to the Institute ensuring accurate minutes are taken
- Provide PA support to the Institute Director as needed
- As required provide support for Divisional activities
- Raising of purchase orders and expenses claims on behalf of the Institute Director
- In conjunction with the Division’s Professional Services teams, coordinate HR, IT, Finance,
Facilities and Estates administration for the Institute
- Maintain a record of active projects and submissions to Research Councils, donors etc
**Desired Skills / Knowledge / Experience**:
- Educated to A level standard, or equivalent, or substantial relevant experience
- Knowledge and understanding of current influences on the higher education sector
- Good working knowledge of MS Office, particularly Excel, Word, Outlook and web based platforms
- Excellent Written & Verbal communication skills
- Ability to collate and present information to inform reports for a variety of uses
IMPORTANT INFORMATION:
Noble Recruiting are an independent, family-run recruitment agency based in Wickford, Essex. We are an equal opportunities employer and have been acting as a recruiting agency and business for over 10 years.
Noble Recruiting Limited act as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.
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