Executive Administrative Assistant 10003

2 months ago

London, United Kingdom Pontoon Full time

Executive Administrative Assistant
London
6 month contract
Salary from £30k pa dependant on experience
My high profile banking client is looking for an Executive Administration Assistant to join the Research Team on an initial contract of 6 months. This role is based at their London offices, working Monday to Friday 9am - 5pm and is fully office based.

**Skills**:

- Experience with a large firm (banking not essential, but ideally a large organisation)
- Excellent computer skills including Outlook, Word, Excel, and PowerPoint
- The ability to multi-task combined with excellent organizational skills
- Excellent written and oral communication skills
- Proven ability to work with staff and clients
- Strong planning/organisational and interpersonal skills
Competencies
- Commitment of quality standards with intelligence and creativity
- Individual motivation to excel in a demanding environment
- Accuracy
- Proactive style and ability to prioritize, to pre-empt, and to multitask with the ability to work independently and as a team player
- Capable to work efficiently in a fast-paced environment
- Mature, calm, diplomatic, and professional approach at all time and at all levels
- Ability to process new tasks quickly and effectively
- Ability to maintain confidentiality at all time

**Responsibilities**:

- Using in-house templates and systems for Production of Research notes and PowerPoint presentations
- Setting up audio/video conference calls via Zoom, Webex
- Assisting Analysts with the collation of data
- Updating spreadsheets and charts with the latest data.
- Meeting Production deadlines by formatting publications/presentations before sending them to print
- Liaising with Compliance and Production to ensure Research goes through quality control process
- Ad-hoc projects for Analysts as required
- Assisting Analysts with Client requests
- Professionally handling calls
- Arranging complex domestic and international travel in high volumes
- Handling expenses using the internal expense management system (Concur)
- Regularly interacting with senior colleagues and external clients
- Handling sensitive and confidential material
- Extensive diary management - scheduling meetings and establishing priorities to ensure smooth and efficient running of daily schedules
- Organising/coordinating team/client dinners/events - internal and client liaison to establish suitable meeting time and place
- Phone coverage for team
- Administration of expenses for members of the team
- Submission for Event / Travel approval
- Performing a number of daily administrative functions: scanning, printing, submitting technology/facilities requests
Pontoon is an employment consultancy and an equal opportunities' employer.

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