Executive Assistant and Administrator

2 weeks ago

London, United Kingdom Catch22 Full time
Job Description

This is a new role in the organisation joining our core team and reporting to the LPT Director. As the Executive Assistant and Administrator, you will make a significant contribution to the smooth running of the organisation.

Key responsibilities include:

Executive Assistant to the LPT Director – This includes managing the director's diary and inbox, preparing meeting documents, booking rooms, and making travel arrangements. Support the delivery of strategic projects - You will project manage and support the delivery of Lighthouse Pedagogy Trust’s strategic goals, including managing the project plan and preparing relevant materials. Provide administrative and operational support to the core team – You will help the core team with administrative and operational tasks, such as organising team meetings and events, managing expenses and invoicing, and coordinating organisational policy reviews. Assist the Head of LPT Talent and Professional Development with recruitment – You will provide administrative support for recruitment and onboarding, such as screening applications, scheduling interviews, communicating with candidates and supporting onboarding checks. Plan and coordinate governance meetings – You will organise Project Forum meetings, including drafting and circulating papers, taking minutes, coordinating with attendees, and tracking actions. Prepare and review LPT materials – You will draft and proofread documents for internal and external stakeholders.

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Qualifications

This position is ideal for someone who enjoys working collaboratively as part of a small team and has strong administrative and problem-solving abilities.

We are looking for applicants who can demonstrate the following skills and experience: 

Experience working in an administrative, operational or assistant role Able to communicate clearly, logically and effectively both orally and in writing, and for a wide range of stakeholders Well organised with strong administrative and problem-solving skills A strategic mindset and capable of supporting the delivery of strategic projects  Able to prioritise and plan own workload and manage the workload of others An excellent proofreader with sharp attention to detail, comfortable reviewing both written and financial information Strong drafting skills and adept at preparing various types of documents Confident working with Microsoft Office (Outlook, Word, Excel).

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