Administrative Assistant

4 weeks ago


London, United Kingdom Elim Village Full time

Full Time
Elim Village operates two exceptional aging in place communities for older adults. Our retirement villages are located in Surrey and Chilliwack, B.where over 1,000 seniors call Elim Village ‘home’. We’re looking for new talent to join us as we continue to be at the leading edge of seniors living. We offer a unique opportunity to be part of a not-for-profit organization founded on Christian principles and beliefs, which pursues the highest standards of professionalism. The Administrative Assistant – Executive Office will be involved in supporting select aspects of the administration of Elim Village and its entities: Elim Housing Society, Elim Housing (Chilliwack) Society, Elim Christian Care Society, and The Elim Foundation. The Administrative Assistant – Executive Office will report to the Senior Executive Assistant & Project Specialist. Possess a post-secondary degree, diploma in Business Administration, or relevant training
Previous experience in a business environment or the senior living sector
Able to communicate effectively orally and in writing
Able to critically analyze information and data
Proficiency with Microsoft 365 Word, PowerPoint, Excel, Outlook, OneDrive, and SharePoint
Experience with various database systems (e.g. ERPs (Yardi), Board Management software (On Board), etc.)
Maintain Board management software with documentation and user support
Assist in the coordination of Board/Committee meetings, calendars, and events, including audio visual requirements
Accompany the Senior Executive Assistant & Project Specialist to Board/Committee meetings
Formal minute taking for Board/Committee meetings and Senior Management meetings
Assist in the coordination of Senior Management programs including meetings, special projects, and events
Review of documents, presentations, reports, and correspondence for format, content, grammar, and spelling, and make edits as necessary
Assist with projects as assigned by the Senior Executive Assistant & Project Specialist
Provide administrative and clerical support to the Chief Executive Officer, Chief Financial Officer, and Director of Finance as requested or directed
Make travel arrangements for Board Directors and Executive Suite, as needed
Strong interpersonal skills, particularly the ability to relate to seniors and to work with the Board of Directors, staff, and various stakeholders
Competitive compensation based on qualifications and experience
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